Contract/Wholesale Clerk

Walker Automotive Group; Alexandria, Northern (LA, KY); On-site; USD 21,000 - 30,000; Full time

Job summary

Hireology in Alexandria, LA seeks a Wholesale Title Clerk/Contract Clerk to manage title transfers, wholesale transactions, trade-ins and dealership sales. The role requires handling high-volume title work, ensuring compliance with state regulations, and collaboration with sales, finance, and accounting teams for timely vehicle transactions.

The ideal candidate has 1–3 years of automotive dealership experience, knowledge of title regulations, and familiarity with dealership software.

Qualifications

• High school diploma or equivalent required.
• 1–3 years automotive dealership or title office experience required.
• Experience processing high-volume wholesale and retail vehicle titles preferred.
• Knowledge of state title regulations, registration procedures, and lien release processes.
• Familiarity with dealership management and accounting systems.

Responsibilities

• Process title work for wholesale, dealer-to-dealer, auction, and retail vehicle transactions.
• Track and follow up on outstanding titles and title corrections.
• Contact financial institutions to verify payoff amounts and payment status; process payoffs for trade-ins.
• Review new and used vehicle sales deals for completeness and accuracy; post transactions to accounting system.
• Prepare monthly reports regarding outstanding titles and missing documentation; organize and retain records.

Skills

Attention to detail

Organizational skills

Time management

Communication

Problem-solving

Education

High school diploma or equivalent

Tools

Dealership software systems

Microsoft Office

Job description

Wholesale Title Clerk/Contract Clerk

Position Summary

We are seeking a detail-oriented and organized Wholesale Title Clerk/Contract Clerk to manage the processes associated with vehicle title transfers, wholesale transactions, trade-ins, and dealership sales. The ideal candidate will have experience handling high-volume deal and title processing, maintaining compliance with state regulations, and working closely with sales, finance, and accounting teams to ensure timely and accurate vehicle transactions.

Key Responsibilities

Title Processing

• Process title work for wholesale, dealer-to-dealer, auction, and retail vehicle transactions.
• Ensure all title documents are complete, accurate, and compliant with state and federal regulations.
• Track and follow up on outstanding titles and title corrections.

Lien Releases & Payoffs

• Contact financial institutions to verify payoff amounts and payment status.
• Process payoffs for trade-in vehicles.
• Obtain and secure lien releases in a timely manner.
• Resolve title and lien discrepancies as needed.

Deal Processing & Accounting Support

• Review new and used vehicle sales deals for completeness and accuracy.
• Post vehicle sales and related transactions into the accounting system.
• Verify vehicle information, purchase prices, trade allowances, and customer information.
• Assist with dealership accounting functions related to vehicle sales and inventory.

Reporting & Record Keeping

• Reconcile related schedules on a weekly basis.
• Prepare monthly reports regarding outstanding titles, missing title documentation, and uncollected wholesale funds.
• Organize and securely maintain all sales, wholesale, tax, and legal transfer documentation.
• Ensure proper filing and retention of records in accordance with company policies.

Collaboration & Customer Service

• Work closely with sales personnel, finance managers, accounting staff, wholesalers, auctions, and other dealerships.
• Communicate proactively to resolve contract, payoff, or title issues and expedite processing.
• Provide updates on title status and outstanding documentation to wholesalers and auctions as needed.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of automotive dealership, title office, or motor vehicle administration experience required.
• Experience processing high-volume wholesale and retail vehicle titles preferred.
• Knowledge of state title regulations, registration procedures, and lien release processes.
• Familiarity with dealership management and accounting systems.

Skills & Competencies

• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency in reviewing legal names, VINs, mileage disclosures, purchase prices, and supporting documentation.
• Strong communication and problem-solving abilities.
• Proficient with Microsoft Office and dealership software systems.

Physical Requirements

• Ability to sit for extended periods while working on a computer.
• Ability to occasionally lift and carry files and office materials up to 20 pounds.

Hours: Monday- Friday 8-5pm