Contract to Perm Paralegal

Naviga; Palo Alto (CA); Hybrid; USD 72,000 - 87,000; Full time

Benefits offered by this job

Hybrid schedule

Medical, dental, and vision coverage

Job summary

Global Law Firm seeks an experienced Corporate Paralegal to support high-stakes transactional matters, private company equity administration, and corporate governance. The role is an indefinite-duration contract with potential for permanent placement, hybrid in-office and remote work, and requires immediate ramp-up capability.

The ideal candidate will manage capitalization tables, assist with M&A and venture financings, and file complex regulatory documents, including SEC EDGAR Next submissions.

Qualifications

• Bachelor’s degree or ABA-approved Paralegal Certificate required, with 1 year+ corporate paralegal experience.
• Experience with equity administration and corporate governance preferred.
• Experience with Carta and Pulley cap table platforms is strictly required.

Responsibilities

• Maintain, audit, and update capitalization tables, stock ledgers, and option records.
• Process stock issuances, transfers, and equity grant records.
• Prepare corporate formation documents and annual reports.

Skills

Paralegal experience

Cap table management

SEC filings familiarity

Strong communication

Education

Bachelor's degree or ABA Paralegal Certificate

Tools

Carta

Pulley

MS Office

Relativity

LexisNexis

Westlaw

Job description

A premier global law firm is seeking an experienced, detail-oriented Corporate Paralegal to support high-stakes transactional matters, private company equity administration, and ongoing corporate governance. This is an indefinite-duration contract assignment with direct temp-to-perm potential. Designed for a hands-on professional who can hit the ground running without ramp-up time, you will work closely with corporate attorneys across multiple practice offices, directly managing capitalization tables, facilitating complex M&A and venture financings, and executing critical state and federal regulatory filings.

About Our Client

Our client is one of the world’s leading full-service business law firms, recognized globally for advising trailblazing startups, high-growth technology ventures, and established multinational corporations. Fostering a collaborative culture anchored in excellence, innovation, and client service, the firm provides an exceptional platform for legal professionals to work alongside industry-leading corporate counsel on market-defining transactions.

The Location

This position is based in California, with primary office hubs in San Diego, Palo Alto, or Los Angeles. Operating on a flexible hybrid schedule, the role combines collaborative in-office team days with remote work flexibility. Candidates should be locally based within commuting distance of their designated home office; no relocation assistance or travel outside regional hub activities is anticipated.

What You Will Do

• Maintain, audit, and update complex capitalization tables, stock ledgers, and option records using modern equity platforms.
• Execute basic private company transfer agent functions, including processing stock issuances, stock transfers, option grants, and equity incentive plan records.
• Organize, draft, and file corporate formation and operational documents, including Articles of Incorporation/Organization, amendments, state qualifications, foreign registrations, consents, and annual reports.
• Prepare transaction deliverables, closing checklists, short-form deliverables, UCC financing statements, and electronic closing sets.
• Assemble comprehensive closing volumes and transaction bibles, managing end-to-end document assembly, indexing, and final client distribution.
• Assist attorneys with mergers, acquisitions, venture financings, entity dissolutions, and transactional due diligence.
• Manage virtual data rooms, corporate matter files, and both hard-copy and electronic minute books. Conduct Blue Sky state securities research and prepare compliance filings.
• Draft and file regulatory documents with federal and state agencies, including SEC EDGAR Next submissions (Section 16 forms and Form S-8 registration statements).

Who You Are

• Demonstrated paralegal experience managing corporate governance, entity maintenance, and transactions within a law firm, financial services firm, or high-growth corporate legal department.
• Recent, immediate operational proficiency in both Carta and Pulley cap table platforms is strictly required.
• Demonstrated familiarity with SEC filings, including hands-on experience utilizing SEC EDGAR Next.
• Demonstrated career stability, with a track record of steady in-house or firm tenures rather than a pattern of consecutive short-term contract assignments.
• Advanced computer proficiency in Microsoft Office (Word, Excel, Outlook) and standard corporate legal technologies (such as Relativity, LexisNexis, or Westlaw).
• Meticulous organizational ability, strong written and verbal communication skills, and the capacity to juggle competing closing deadlines across multiple office locations.

Ideal Candidate Profile A motivated corporate legal professional- ideally bringing 2 to 5 years of hands-on corporate paralegal experience- who possesses strong capitalization table management expertise with direct, recent proficiency in Carta (and Pulley). Candidates with relevant equity administration backgrounds from venture-backed technology startups, financial institutions, or share plan administrators are strongly encouraged to apply.

Education & Qualifications

• Bachelor’s degree and/or an ABA-approved Paralegal Certificate strongly preferred, with a minimum of 1 year of substantive corporate paralegal experience.
• Candidates holding a High School Diploma or GED must possess a minimum of 5 years of specialized corporate legal support experience.

Why Join the Team?

This role offers immediate immersion into sophisticated venture capital, M&A, and emerging growth corporate work alongside elite attorneys in a supportive, high-caliber environment. Successful candidates benefit from meaningful autonomy, direct client entity ownership, clear potential for permanent firm conversion, and the opportunity to expand their transactional skillset within a globally renowned practice.
Compensation Notice (California Compliance): The anticipated hiring range for this non-exempt position is $52.02 to $63.17 per hour, commensurate with candidate qualifications, experience level, and geographic market. Comprehensive benefit options—including medical, dental, and vision coverage—are available during the contract term.