Contract to Perm Senior Paralegal

Naviga Recruiting & Executive Search; United States; Hybrid; USD 74,000 - 107,000; Full time

Job summary

Naviga Recruiting & Executive Search partners with a premier global law firm to recruit a Senior Corporate Paralegal who will manage equity capitalization, formation documents, and closing mechanics for venture financings and M&A, with minimal supervision.

Support across multiple offices with hybrid in-office/remote work; you will mentor junior staff and handle regulatory filings. Strong Carta proficiency and knowledge of relevant securities laws are required.

Qualifications

• Substantive, senior-level corporate paralegal experience in a law firm, financial services equity administration team, or corporate legal department.
• Direct, recent mastery of Carta is required, with the ability to manage complex capitalization tables independently from day one.
• Hands-on experience with equity platforms like Pulley and familiarity with transaction/legal tech tools (SimplyAgree, DocuSign, SEC EDGAR Next, Relativity, LexisNexis, Westlaw).
• Working knowledge of the California Corporations Code, Delaware General Corporation Law, and securities laws.
• Collaborative, solutions-oriented, able to work extended hours (8–10+ hours, occasional weekends) during critical closings.
• Demonstrated career stability with steady tenures.

Responsibilities

• Prepare, audit, and maintain capitalization tables, stock ledgers, and equity option records using specialized equity management platforms.
• Perform private company transfer agent functions, including issuing stock certificates, processing secondary equity transfers, managing option grants, and maintaining stock plan records.
• Draft and file entity formation and governance documents, including Articles of Incorporation/Organization, foreign qualifications, bylaws, resolutions, and state annual reports.
• Draft transaction documents, closing checklists, short-form deliverables, UCC filings, and searches.
• Lead the organization, assembly, and binding of closing books and final closing volumes for complex transactions.
• Prepare regulatory filings with state and federal agencies (Section 16 reports, Form S-8, Secretary of State submissions) and conduct Blue Sky research.
• Manage virtual data rooms, corporate matter files, and minute books.
• Mentor junior paralegals and legal assistants on workflows and governance best practices.

Skills

Senior paralegal experience

Carta proficiency

Communication skills

Attention to detail

Education

Bachelor's degree

Paralegal Certificate

Tools

Carta

Pulley

SimplyAgree

DocuSign

SEC EDGAR Next

Relativity

LexisNexis

Westlaw

Job description

The Opportunity

A premier global law firm is seeking an experienced, proactive Senior Corporate Paralegal to support its fast-paced corporate and transactional practice groups. This is an indefinite-duration contract assignment with direct temp-to-perm potential for the right candidate. Acting as a trusted partner to attorneys and clients across multiple offices, you will take ownership of sophisticated equity capitalization management, entity formations, closing mechanics for venture financings and M&A deals, and state/federal regulatory filings. You will step into a high-impact position where your expertise immediately drives complex transactions across the finish line with minimal supervision.

About Our Client

Our client is one of the world s leading full-service business law firms, recognized globally for advising trailblazing startups, high-growth technology ventures, and established multinational corporations. Fostering a collaborative culture anchored in excellence, innovation, and client service, the firm provides an exceptional platform for legal professionals to work alongside industry-leading corporate counsel on market-defining transactions.

The Location

Primary office locations include San Diego, Palo Alto, and Los Angeles, CA. While local candidates working on a hybrid schedule (combining in-office and remote days) are preferred, full remote flexibility will be considered for exceptional, fully qualified talent who meet all critical requirements. Candidates should be comfortable coordinating seamlessly across West Coast and national office hubs. No travel outside of standard regional office engagements is required.

What You Will Do

• Prepare, audit, and maintain capitalization tables, stock ledgers, and equity option records using specialized equity management platforms.
• Perform private company transfer agent functions, including issuing stock certificates, processing secondary equity transfers, managing option grants, and maintaining stock plan records.
• Draft and file entity formation and governance documents, including Articles of Incorporation/Organization, foreign qualifications, bylaws, resolutions, and state annual reports.
• Draft transaction documents, closing checklists, short-form deliverables, UCC filings, and searches.
• Lead the organization, assembly, and binding of closing books, electronic closing sets, and final closing volumes for complex M&A, venture capital, and financing transactions.
• Prepare draft regulatory filings with state and federal agencies, including Section 16 reports, Form S-8 registration statements, and Secretary of State submissions Perform Blue Sky research, prepare Blue Sky memorandums, and submit state securities filings.
• Manage virtual data rooms, corporate matter files, and both electronic and hard-copy minute books.
• Mentor and guide junior paralegals and legal assistants on transaction workflows and corporate maintenance best practices.

Who You Are

• Substantive, senior-level corporate paralegal experience in a law firm, financial services equity administration team, or corporate legal department.
• Recent, direct hands-on proficiency in Carta is an absolute requirement, with the capability to manage complex capitalization tables independently from day one.
• Hands-on experience with equity management platforms like Pulley, as well as familiarity with transaction and legal tech tools such as SimplyAgree, DocuSign, SEC EDGAR Next, Relativity, LexisNexis, or Westlaw.
• Working knowledge of the California Corporations Code, Delaware General Corporation Law, the Securities Act of 1933,and the Securities Exchange Act of 1934.
• A collaborative, solutions-oriented, roll-up-your-sleeves work style, comfortable working extended hours (8 10+ hour days or occasional weekends) during critical transaction closings.
• Demonstrated career stability, with steady past tenures rather than a pattern of consecutive short-term contingent assignments.
• Strong written, verbal, and analytical communication skills with high attention to detail.

Ideal Candidate Profile

• A seasoned corporate legal specialist ideally bringing 6 to 10+ years of corporate paralegal experience (open to reviewing candidates with 3 to 7 years who possess exceptional cap table and equity expertise).
• Direct, recent mastery of Carta and cap table administration is strictly required.
• Professionals with relevant equity administration backgrounds from major financial institutions (e.g., Morgan Stanley at Work/Shareworks, Fidelity Private Shares, Computershare, J.P. Morgan Workplace Solutions) or high-growth tech companies (e.g., SpaceX, Palantir, Alphabet) are strongly welcomed.

Education & Qualifications

• Bachelor s degree and/or an ABA-approved Paralegal Certificate.
• Minimum of 6 years of substantive corporate law paralegal experience (candidates with 3 7 years of strong, relevant cap table experience will also be considered).

Why Join the Team?

This role puts you directly at the center of high-profile transactional and emerging growth work alongside top-tier corporate attorneys. You will enjoy substantial autonomy, a high-trust culture that values agility over rigid bureaucracy, and the security of a long-term path to permanent firm conversion. It is an ideal setting to deepen your governance, equity, and M&A acumen within a firm renowned for excellence and continuous professional growth.

Compensation Notice (California Compliance)

The expected hourly hiring rate for this non-exempt position ranges from $53.64 to $77.54 per hour, depending on candidate qualifications, experience, and geographic location. Overtime is paid in accordance with applicable laws, and comprehensive benefits (including medical, dental, vision, and 401(k) access) are available during the engagement.