Contract to Perm Accounts Payable Specialist (Remote / Periodic Onsite)

Naviga Recruiting & Executive Search; Chicago (IL); Hybrid; USD 52,000 - 70,000; Full time

Job summary

Naviga Recruiting & Executive Search is seeking a detail-oriented Contract to Perm Accounts Payable Specialist for a remote role with periodic onsite in the Chicago area. The position supports daily disbursement processing, invoice auditing, and expense reporting within a high-volume professional services environment.

The ideal candidate has at least 1 year in AP or accounting support, strong Excel skills, and a commitment to accuracy.

Qualifications

• 1 year of hands-on experience in Accounts Payable or accounting administrative functions.
• Understanding of core accounting principles, invoice matching procedures, and vendor disbursement workflows.
• Proficiency with Excel and structured data entry in accounting systems.
• Strong analytical aptitude, attention to detail, and problem-solving abilities.
• Experience in a law firm or professional services environment is preferred.

Responsibilities

• Review disbursement and reimbursement requests for accuracy, approvals, documentation, and compliance with Firm and IRS policies.
• Prepare and post check runs, and code transactions for various types of payments.
• Monitor invoices and reimbursements to ensure timely payment processing.
• Process expense reports, audit invoices, and respond to vendor inquiries promptly.
• Participate in special projects to support workflows and growth.

Skills

Analytical mindset

Attention to detail

Problem solving

Communication

Education

High School Diploma or equivalent

Associate or Bachelor's coursework in Accounting/Finance/Business Administration

Tools

Microsoft Excel

Job description

Contract to Perm Accounts Payable Specialist (Remote / Periodic Onsite)

• Chicago, IL

The Opportunity

Our client, a prominent leader in the professional services industry, is seeking a detail-oriented Accounts Payable Specialist to join their finance team on a contract-to-permanent basis. This role exists to support daily financial operations, manage disbursement streams, and audit expense workflows while offering an immediate operational impact. The position provides high-performing candidates with a direct pathway for career growth and long-term stability within a distinguished, high-volume environment.

About the Company

The hiring organization is a multi-billion-dollar global law firm employing over 3,600 attorneys with dual headquarters in Chicago, IL, and London, England. Recognized with multiple national honors—including awards for innovation in the business of law, diversity excellence, and top leadership designations—the firm fosters a culture of high standards, mutual support, and cross-functional collaboration.

Location

This is a 100% remote position open exclusively to candidates residing in one of the following approved states: AZ, CA, DC, DE, FL, GA, IL, MA, MD, MN, NJ, NY, PA, TX, or WA. Candidates must be equipped to manage a dedicated work-from-home setup while working aligned with standard business operational hours.

What You Will Do

• Review disbursement and reimbursement requests for accuracy, required approvals, supporting documentation, and adherence to Firm and IRS policies.
• Prepare and perform check runs, posting transactions according to protocols for rush, next check run, diverted, foreign, and general transactions.
• Monitor and manage current, pending, and past-due invoices and reimbursements to ensure timely payment processing.
• Process expense reports, audit incoming invoices, and respond to vendor payment inquiries promptly.
• Participate in various special projects outside standard accounting routines to support operational workflows and continuous growth.

Who You Are

• Minimum 1 year of hands-on experience in Accounts Payable or accounting administrative functions.
• Basic understanding of core accounting principles, invoice matching procedures, and vendor disbursement workflows.
• Proficiency with Microsoft Excel and experience performing structured data entry in modern accounting systems.
• Strong analytical aptitude, acute attention to detail, and proven problem-solving abilities.
• Prior work experience within a law firm or professional services environment is strongly preferred.

Ideal Candidate Profile

The ideal candidate is a precise, self-motivated finance professional who operates with high ethical standards and thrives in a fast-paced environment. Demonstrating strong verbal and written communication skills, this individual easily navigates complex policies, prioritizes time-sensitive payments, and collaborates seamlessly across teams.

Education & Qualifications

High School Diploma or equivalent required ; Associate or Bachelor's coursework in Accounting, Finance, or Business Administration is a plus.

Flexibility & Work-Life Integration

• Work Structure: 100% Remote (Must reside in one of the approved states listed)
• Schedule: Full-Time, Monday through Friday standard business hours.
• Environment: Collaborative virtual team setting supported by structured accounting protocols and leadership.

Why Join the Team?

This role represents a direct entry point into one of the world's premier professional services organizations. Joining this team grants exposure to sophisticated global financial operations, high-visibility projects, and a clear contract-to-permanent path. Employees benefit from an inclusive, award-winning culture that prioritizes professional development, workplace diversity, and career mobility.