Contract Support Specialist

SAI Consulting Engineers, Inc.; Florida; On-site; USD 50,000 - 70,000; Full time

Job summary

A consulting engineering firm in New York seeks a team member for its Construction Inspection Department. Responsibilities include daily administrative tasks, process improvement, and professional communication with various stakeholders. The ideal candidate will possess strong organizational and time management skills, alongside technical capabilities to manage workflows effectively. Sound judgment and the ability to work collaboratively are crucial for success in this role.

Qualifications

• Possess functional and technical skills to effectively manage workflows between CSS and outside agencies.
• Ability to use computer software and other online resources.
• Strong oral and writing skills; detail oriented.

Responsibilities

• Perform daily administrative activities as assigned by the Contract Support Specialist.
• Assist in identifying needs and recommending improvements to processes.
• Represent the office professionally and communicate effectively with others.

Skills

Organizational skills

Time management

Communication skills

Problem-solving

Job description

SAI is looking for a team member in Florida with the desire to help grow the Construction Inspection Department.

Responsibilities

• Perform daily administrative activities as assigned by the Contract Support Specialist (CSS) including preparing progress and final estimates, EEO compliance, processing construction contract changes etc.
• Assist in identifying needs and recommending improvements to processes to assist in the timely completion of reviews of procurements and contracts.
• Assist in creating, refining, and enforcing a structured process for the timely receipt, review, and disposition of procurement and contract documents.
• Continually monitor individual progress to ensure deadlines are met.
• Utilize good organizational skills to manage documents and files for all activities.
• Represent the office in a professional manner and communicate effectively with other state agencies, vendors, and others.
• Help to coordinate and actively participate in the procurement/contract review processes.
• Act as key administrative liaison for the contract review functions.
• Seize process improvement opportunities to streamline workflows and improve accuracy.
• Maintain and continually improve individual contribution to a service-oriented.
• Communicate clearly and frequently with leadership, team members, and customers.
• Utilize a high degree of tact and diplomacy in all interactions.
• Continually assess and communicate risk. Take action as assigned to document, control, and mitigate identified risks.

Qualifications

• Possess functional and technical skills to effectively manage and coordinate the daily workflows between CSS and outside agencies.
• Effectively manage time, learn new technology, learn quickly to solve problems, focus on customer needs, use creativity, remain action- and results-oriented.
• Ability to use computer software and other online resources.
• Maintain worklists for staff and coordinate updates to worklists with outside agencies.
• Sound judgment and strong time management skills.
• Strong oral and writing skills; detail oriented.