Contract Support Associate

CBRE HV; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

CBRE is seeking a Contract Support Associate in Dallas to provide exceptional customer service and administrative support to a large Business Unit, Facility, or Account. You will assist in ensuring contract scope is followed, coordinate vendor onboarding, and manage invoicing and financial documentation with attention to detail.

The role requires a High School Diploma or GED with 3–4 years of related experience and strong Microsoft Office skills.

Qualifications

• Provides exceptional customer service and administrative support to a large Business Unit, Facility, or Account.
• Requires ability to evaluate and communicate unusual/complex content concisely and logically.
• Proficient in Microsoft Word, Excel, Outlook and related Office tools.

Responsibilities

• Respond to client inquiries with timely, quality service delivery and follow-up.
• Understand contract scope and ensure work aligns with it.
• Coordinate and onboard vendors and manage sub-contractor paperwork.

Skills

Customer service

Administrative support

Communication

Organizational skills

Analytical/math skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About the Role: As a CBRE Contract Support Associate, you will provide exceptional customer service and administrative support to a large Business Unit, Facility, or Account. This job is part of the Contract Quality Management job function. They are responsible for managing the delivery of contractual services to ensure requirements are fulfilled.

What You’ll Do:

• Respond to client inquiries and concerns and ensure timely and quality service delivery and follow-up to ensure satisfaction.
• Understand the scope of the contract and make sure that all work is carried out accordingly.
• Be a financial and operational systems champion. Suggest efforts to put in place cost-saving opportunities to maximize customer and financial savings targets.
• Coordinate and onboard vendors for reactive and planned works and manage sub-contractor paperwork.
• Review processed invoices and ensure accurate cost center coding. Coordinate the billing application, calculating margins, raising invoices, and submitting to clients. Work closely with site teams and head office, ensuring accurate processing of quotations and purchase orders.
• Review and approve maintenance billing invoices and projects as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account.
• Respond to inquiries on financial reports for Accounts Receivable, Payable, and open POs.
• Deliver monthly reporting support on Contract and Business Unit Reviews.
• Assist in ensuring compliance with Health & Safety requirements, including HSE reporting and promoting a safe work environment. Maintain QHSE documentation and ensure it is available using company systems.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You’ll Need:

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

Additional Information

If you require any adjustments or support in connection with your application or the recruitment process, please contact [e-mail] . We are committed to ensuring that all candidates can participate fully in the process.