Contract Specialist V- Rail Division

Texas Department of Transportation; Austin (TX); On-site; USD 65,000 - 107,000; Full time

Benefits offered by this job

Retirement Plans

Alternative and/or Flexible Work Sched

Paid Leave and Holidays

Health Premiums paid at 100% for Full‑

Job summary

Texas Department of Transportation is seeking a Contract Specialist V in the Rail Division, based in Austin. This role coordinates construction and maintenance agreements, manages procurement documents, and liaises with project managers and legal staff to ensure contract compliance and timely execution.

The position requires at least five years in contract administration and a valid driver’s license; CTMC certification is preferred.

Qualifications

• 5 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
• Valid driver’s license to operate a state vehicle.
• Cert TX Contract Mgr (CTCM)

Responsibilities

• Oversee the coordination of construction and maintenance agreements affecting TxDOT projects and various railroads in a specific TxDOT region.
• Meets with project managers to identify objectives, needs and issues concerning project contracts.
• Maintains, updates and compiles detailed data (such as regular progress notes in TRIMS), reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
• Coordinate plan submittal and approval with internal and external parties.
• Research state and federal statutes and opinions, department policies and previous contracts.
• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements time extensions, acceptance testing and consultant qualifications.
• Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.
• Coordinates, reviews, processes and monitors third party advanced funding and supplemental agreements.
• Assists with contract negotiations.
• Executes agreements and contracts.
• Confers with legal staff and management on various legal matters.

Skills

Organized

Project management

Follow-up skills

Stakeholder coordination

Tools

TRIMS

Job description

Job Description - Contract Specialist V- Rail Division (2602268)

Job Description

Contract Specialist V- Rail Division - ( 2602268 )

Position Information Do you enjoy a challenge? Are you organized? Are you a skilled project manager with a strong commitment to customer service?

Join our small team located at Stassney in Austin, TX.

At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include flexed and compressed work schedules, wellness leave incentive, in-house wellness center, career development programs, tuition assistance, and various other benefits.

Minimum Salary

65,104.00

Maximum Salary

106,634.00

Pay Basis

Yearly

FLSA Status

Exempt

Work Locations

Stassney Hq - Main 6230 East Stassney Lane Austin 78744

Travel

Yes, 5 % of the Time

Shift

Day Job

Shift Details

40 hours per week

Location Flexibility

Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

This position will coordinate construction and maintenance agreements affecting TxDOT projects and various railroads. Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

• Oversee the coordination of construction and maintenance agreements affecting TxDOT projects and various railroads in a specific TxDOT region.
• Meets with project managers to identify objectives, needs and issues concerning project contracts.
• Maintains, updates and compiles detailed data (such as regular progress notes in TRIMS), reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
• Coordinate plan submittal and approval with internal and external parties.
• Research state and federal statutes and opinions, department policies and previous contracts.
• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements time extensions, acceptance testing and consultant qualifications.
• Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.
• Coordinates, reviews, processes and monitors third party advanced funding and supplemental agreements.
• Assists with contract negotiations.
• Executes agreements and contracts.
• Confers with legal staff and management on various legal matters.
• Performs other job responsibilities as assigned.

Experience: 5 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications

• Valid driver’s license. This position requires driving a state vehicle.
• Cert TX Contract Mgr (CTCM)

Preferred Qualifications

• Organized, strong project management and follow-up skills.
• Organized, strong project management and follow-up skills.
• Oversee the coordination of construction and maintenance agreements affecting TxDOT projects and various railroads in a specific TxDOT region.
• Coordinate plan submittal and approval with internal and external parties.
• Meets with project managers to identify objectives, needs and issues concerning project contracts.
• Maintains, updates and compiles detailed data (such as regular progress notes in TRIMS), reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
• Research state and federal statutes and opinions, department policies and previous contracts.
• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
• Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.
• Coordinates, reviews, processes and monitors third party advanced funding and supplemental agreements.
• Assists with contract negotiations.
• Execute agreements and contracts.
• Confer with legal staff and management on various legal matters.

Physical Requirements and Working Conditions

• Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs. at a time and frequently lift or carry objects up to 10 lbs.
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.