Business Services Coordinator

Txdot; Austin, Northern (TX, KY); Hybrid; USD 62,000 - 100,000; Full time

Benefits offered by this job

Retirement Plans

Alternative and/or Flexible Work Sculd

Paid Leave and Holidays

Health Premiums paid at 100% for Full‑

On-the-Job Training

Tuition Assistance Program

Holistic Wellness Program with Leave

Career Development and Advancement

Family-Friendly Policies

Job summary

TxDOT is seeking a strategic operations coordinator to direct the communications division's administrative backbone, directing budgeting, contract administration, legislative tracking, and facilities management. The role acts as a central bridge with cross-functional teams to turn agency goals into reality.

The position emphasizes ownership of financial and operational lifelines, including PO management, interagency contracts, invoicing, and budget adjustments, serving across divisions statewide.

Qualifications

• Bachelor's Degree in Accounting or Business Administration, with relevant work experience as a substitute.
• Experience: 5 years in management, business operations and administration or staff support functions; substitutions allowed for graduate level education.

Responsibilities

• Direct comprehensive operations, including budgeting, contract administration and legislative tracking.
• Coordinate facilities management and core support services to power organizational objectives.
• Serve as liaison across TxDOT divisions and districts to align projects and budgets.
• Manage contracts, purchase orders, interagency contracts, invoicing and budget adjustments.

Skills

Budgeting

Contract admin

Legislative tracking

Invoicing

Budget adjustments

Cross-functional liaison

Education

Bachelor's Degree in Accounting or Business Administration

Job description

Job Description - Business Services Coordinator (2602262)

Job Description

Business Services Coordinator - ( 2602262 )

Position Information

TxDOT is seeking a strategic organizer to help direct the operational backbone of the Communications Division.

In this vital role, you will do much more than manage logistics - you will serve as a crucial administrative catalyst, aligning budgets, and core support services to power how Texas connects.

• Direct comprehensive operations, from multi-million dollar budgeting and contract administration to legislative tracking and facilities management.
• Collaborative Culture:Act as a central bridge, partnering closely with internal powerhouses like Creative Services and Conference Governance to turn agency goals into reality.
• Tangible Influence:Own the financial and operational lifelines - managing Purchase Orders, Interagency Contracts, invoicing, and budget adjustments that keep our communications running smoothly.
• Statewide Reach:Serve as a liaison across TxDOT divisions and districts, ensuring seamless alignment on projects that impact millions of Texans every day.

If you thrive at the intersection of operational excellence, financial management, and cross-functional leadership, we want you on our team.

Minimum Salary

: 62,000.00

Maximum Salary

: 99,500.00

Pay Basis

: Yearly FLSA Status : Exempt

Work Locations

: Main Office-Greer Building 125 E 11TH STREET Austin 787012483

Travel

: Yes, 10 % of the Time Shift : Day Job Shift Details : 40 Location Flexibility : Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Directs and coordinates comprehensive administrative and management operations, including budgeting, accounting, legislative analysis, and core support services such as facilities management, equipment procurement, and contract administration. Serves as a liaison with other agency divisions and districts. Housed in the Communications Division, you will work closely with internal teams such as conference governance and creative services to facilitate organizational objectives including contract management (Purchase Orders & Inter agency Contracts), invoicing and payments, billing worksheets, and budgets adjustment requests.

• Advises on routine through complex contract questions in daily support of Division contract users.
• Coordinates and monitors contract administration, asset management and related programs.
• May assign and review the work of others
• Forecasts short and long-term projections including support from multiple funding sources and confers with staff to recommend priorities and future goal planning.
• Analyzes incoming correspondence, reports and other materials related to administrative areas; coordinates with appropriate personnel to initiate proper action.
• Coordinates purchasing, warehousing and other administrative support functions with support center staff or Division staff; monitors budget activities.
• Coordinates the compilation and preparation of operational and financial reports and analyses; tracks progress and adverse trends; makes recommendations.
• Coordinates, processes and executes contracts and payments.
• Plans, coordinates, develops and implements the organization budget and provides financial advice to the staff.
• Performs other job responsibilities as assigned

Minimum Qualifications:

Education: Bachelor's Degree in Accounting or Business Administration related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience: 5 years management, business operations and administration and/or staff support functions. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.

Preferred Qualifications:

Maintains a positive and professional attitude in all interactions.

Demonstrates a collaborative approach and works effectively with others.

Displays a willingness to support team goals and contribute to shared success.

• Risk analysis procedures and methods
• Office management practices and procedures
• Developing, implementing, monitoring budgets and financial reporting
• Budgeting methods and procedures
• Facilities maintenance methods and procedures
• Equipment management methods and procedures
• Purchasing methods and procedures
• Contract development and oversight
• Analyzing, organizing, and communicating business and technical data
• Monitoring the status and progress of projects

Physical Requirements and Working Conditions:

Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools

Standing-prolonged periods of time

Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.