Contract Administrator I - Civil Rights Division

Texas Department of Transportation; Austin (TX); On-site; USD 100,000 - 123,000; Full time

Benefits offered by this job

Retirement Plans

Flexible Work Schedules

Paid Leave and Holidays

Health Premiums paid at 100% for Full‑

On-the-Job Training

Tuition Assistance Program

Holistic Wellness Program with Leave

Career Development and Advancement

Family-Friendly Policies

Job summary

Texas Department of Transportation in Austin seeks a Contract Administrator I (Civil Rights Division) to oversee and manage complex contracts for high-dollar programs.

The role focuses on policy compliance, negotiations, and contract administration, with extensive interaction across government and private entities. Salary ranges from $100,000 to $123,267 yearly, with comprehensive benefits and onsite location at Stassney Lane, Austin.

Qualifications

• Bachelor's Degree in business administration, finance, or a related discipline.
• 6 years of contract administration, contract management, contract development, or related experience.
• Relevant experience may substitute for education on a year-for-year basis.
• Valid driver’s license; ability to drive a state vehicle.
• TX Contract Mgr (CTCM) certification.

Responsibilities

• Oversees and manages policy for advanced and complex contract duties for high-dollar contracts.
• Oversees execution and administration of contracts, defining requirements and ensuring policy compliance.
• Monitors progress, expenditures, allocations, and inspects final results.
• Acts as the primary contact for contracts and related issues.
• Interacts with governmental officials and private entities; self-supervising and accountable for work product.
• Collaborates with procurement, legal, and management on legal matters and contract reviews.
• Develops short- and long-term strategies for administration of assigned contracts.
• Monitors contract performance, billings, and eligibility for compliance; suggests cancellations when needed.
• Negotiates renewals and amendments; prepares complex contracts and related documents.
• Maintains data, reports, files, and procurement documents including revisions.
• Conducts program outcome studies and identifies cost savings.
• Audits payment invoices for completeness and compliance.

Skills

Contract management

Negotiation

Policy compliance

Education

Bachelor's degree in business administration/finance

Job description

Job Description - Contract Administrator I - Civil Rights Division (2602293)

Job Description

Contract Administrator I - Civil Rights Division - ( 2602293 )

Position Information

Looking for your next career opportunity? TxDOT's Civil Rights Division is hiring a Contract Administrator! This position is responsible for overseeing and managing contracts that support the Civil Rights Division's large-scale, high-dollar programs. With a workforce of more than 12,000 employees across Texas, TxDOT offers meaningful opportunities to grow your career while making a statewide impact. If you're looking for an exciting and rewarding career opportunity, let's connect!

At TxDOT we value employee work-life-balance. In keeping with our commitment to this, our employees benefit from a wide array of programs and activities that include flexed and compressed work schedules, wellness leave incentive, in-house wellness center, career development programs, tuition assistance, and various other benefits.

Work Location: 6230 E Stassney Lane Austin, TX 8744

Minimum Salary

: 100,000.00

Maximum Salary

: 123,267.00

Pay Basis

: Yearly FLSA Status : Exempt

Work Locations

: Stassney Hq - Main 6230 East Stassney Lane Austin 78744

Travel

: Yes, 10 % of the Time Shift : Day Job Shift Details : 40 Location Flexibility : Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Oversees and manages policy for advanced and complex contract duties in support of large scope, high-dollar or high-risk contracts. Oversees the execution and administration of contracts by defining requirements, participating and advising on negotiations and ensuring compliance with policy, law and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations and inspects final results. Serves as the point of contact for contracts and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Confers with procurement staff, legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.

Develops short and long-term strategies and goals for the administration of assigned contracts.

Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; recommends cancellation of contracts when deviations occur.

Negotiates contract renewals and amendments.

Oversees development, writing, revision and/or preparation of highly complex contracts, amendments, subcontracts, procedures, forms, related documents and provisions, financial/statistical graphs and reports.

Oversees maintenance, updating, and compilation of detailed data, reports, summaries, files, records, logs statistics or specific contracts including procurement documents and revisions; oversees writing of routine and unique correspondence.

Oversees studies or surveys to assess program outcomes and identify or forecast cost savings.

Oversees the audit of payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.

Researches complex state and federal statutes and opinions, Department policies and previous contracts

Serves as a lead worker to TxDOT employees by serving as a resource for complex questions and providing technical training; providing input on employees’ career conversations; approving employees’ leave requests to ensure operations coverage; and presenting workflow and operational updates to the supervisor/manager

Performs other job responsibilities as assigned.

Minimum Qualifications:

Education: Bachelor's Degree in business administration, finance, or a related discipline.
Experience:6 years of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part time equivalent)
-Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications:

• Valid driver’s license. This position requires driving a state vehicle.
• Cert TX Contract Mgr (CTCM)

Extensive knowledge of:

• General accepted accounting principles, procedures and terminology
• Contract negotiation, development and management methods
• Contract writing and specifications
• Contract administration/management systems
• Contract billing procedures
• Developing, interpreting, and implementing policies, procedures, and technical information
• Research and analysis methodologies
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Persuasion and negotiation of critical issues
• Administrative practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and record management.
• Leading, assigning, reviewing, and monitoring the work of others
• Prioritizing and organizing work assignments
• Developing and giving presentations
• Using computers and applicable programs, applications, and systems

Other Attributes:

• Exercises logic and reasoning to define problems, establish facts and draw valid conclusion; makes decisions that support business objectives and goals

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Standing‑prolonged periods of time
• Repetitive Motion‑substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view of a computer screen; extensive reading

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.