Contract Specialist I - IV

Texas Department of Transportation; Littlefield (TX); On-site; USD 41,000 - 93,000; Full time

Benefits offered by this job

Retirement Plans

Flexible schedules

Paid leave

Health premiums

On-the-Job Training

Tuition assistance

Wellness program

Career development

Family-friendly policies

Job summary

The Texas Department of Transportation is seeking a Contract Specialist I-IV for the Littlefield Area Office to oversee and manage contract documentation, coordinate with contractors and TxDOT personnel, and ensure contractual and regulatory compliance for transportation projects in West Texas.

This role offers a structured career path across levels I–IV, with a salary range of $40,918 to $93,138, nonexempt, onsite in Littlefield.

Qualifications

• Bachelor's Degree in Business Administration, Finance or related field.
• Level I: 1 year in contract administration, administrative support, bookkeeping or accounting.
• Level II: 2 years in contract administration, administrative support, bookkeeping or accounting.
• Level III: 3 years in contract administration, administrative support, bookkeeping or accounting.
• Level IV: 4 years in contract administration, administrative support, bookkeeping or accounting.
• Valid driver’s license; driving state vehicle.

Responsibilities

• Oversee and manage contract documentation, coordinate with contractors and TxDOT personnel, and ensure compliance with contractual and regulatory requirements.
• Develop, write or revise contracts, amendments, procedures, forms and related documents.
• Audit payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules.
• Set up expenditure authorizations and maintain detailed data, reports, and records.
• Meet with project managers to identify objectives, needs and issues concerning project contracts.
• Review contracts, amendments, subcontracts, procurement documents and change orders for compliance.

Education

Bachelor's Degree in Business Administration, Finance or related field

Tools

Contract management systems

Job description

Job Description - Contract Specialist I - IV (2602256)

Job Description

Contract Specialist I - IV - ( 2602256 )

Position Information

Join the Littlefield Area Office and help build the future of transportation in West Texas. We are seeking a motivated and detail-oriented Contract Specialist to become part of a team dedicated to delivering transportation projects that improve safety, mobility, and quality of life for the traveling public. In this role, you will oversee and manage critical project documentation, coordinate with contractors and TxDOT personnel, and help ensure that projects meet all contractual and regulatory requirements. Every day offers opportunities to solve problems, collaborate with professionals across the industry, and contribute to projects that have a lasting impact on our communities. If you thrive in a team-oriented environment, enjoy taking on challenges, and are committed to excellence, we invite you to explore a career with the Littlefield Area Office.

Minimum Salary

40,918.00

Maximum Salary

93,138.00

Pay Basis

Yearly

FLSA Status

Nonexempt

Work Locations

Littlefield-Lamb Co Ae/Maint 1600 W DELANO Littlefield 79339

Travel

Yes, 10 % of the Time

Shift

Day Job Shift Details : 40

Location Flexibility

Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Contract Specialist I

Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions.

Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.

Ensures contracts are payable and meet all legal requirements.

Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.

Meets with project managers to identify objectives, needs and issues concerning project contracts.

Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.

Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.

Sets up expenditure authorizations.

Performs other job responsibilities as assigned

Contract Specialist II (In addition to the duties listed above for level I)

Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.

Reviews compliance of minority participation goals in consultant contracts.

Contract Specialist III (In addition to the duties listed above for level I, & II)

Serves as a project leader.

Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.

Composes and transmits conditional award notices.

Meets with project managers to identify objectives, needs and issues concerning project contracts.

Prepares certified documents in response to subpoenas, court and open records requests.

Contract Specialist IV (In addition to the duties listed above for level I, II & III)

Acts as a consultant and provides technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.

Minimum Qualifications

Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience:

Level I: 1 year in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Level II: 2 YEARS Contract administration, administrative support, bookkeeping or accounting (Experience can be satisfied by fulltime or prorated parttime equivalent)

Level III: 3 YEARS in contract administration, administrative support, bookkeeping or accounting. (Experience can be satisfied by fulltime or prorated parttime equivalent)

Level IV: 4 YEARS in contract administration, administrative support, bookkeeping or accounting. (Experience can be satisfied by fulltime or prorated parttime equivalent)

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Applicable computer operating systems and relevant applications

Contract administration/management systems

Contract record-keeping

Developing, interpreting, and implementing policies, procedures, and technical information

Maintaining effective working relationships with others

Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management

Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency

Prioritizing and organizing work assignments

Monitoring contracts and procedures

Public relations for maintaining effective working relationships with individuals and groups, both internal and external

Physical Requirements and Working Conditions:

Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools

Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs

Standing-prolonged periods of time

Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.