Contract Specialist: Specs, Compliance & Lifecycle

NYC Department of Citywide Administrative Services; New York (NY); On-site; USD 85,000 - 120,000; Full time

Job summary

NYC Department of Citywide Administrative Services seeks a detail-oriented professional to draft, edit, and manage contract specifications for a broad range of public works and procurement projects.

You will coordinate with project managers, legal counsel, procurement, and external bidders to ensure accurate, compliant specifications and timely delivery. Ideal candidates bring strong writing, technical communication, and independent work skills for complex city contracts.

Qualifications

• Bachelor's degree and two years of experience in community work or related duties.
• High school diploma and six years of related experience.
• Education and/or experience equivalent to the above, with at least one year of the first requirement.

Responsibilities

• Research, coordinate, draft and edit specifications for contracts; assist project manager with documents.
• Authenticate and verify with project managers that all technical specifications are accurate.
• Create professional specifications detailing scope of work.
• Review in-progress items, technical specifications, and propose modifications and improvements.
• Maintain a comprehensive library of technical terminology and documentation for contracts.
• Manage multiple projects and deadlines with milestone deliveries.
• Visit field sites to review building details and field conditions affecting specs.
• Develop and maintain relationships with other lines of service and internal teams.
• Maintain awareness of industry standards and update contract specifications accordingly.
• Provide Contract Lifecycle Management (CLM) support and communicate scope to OCP, OGC, bidders and contractors.
• Prepare reports on contract status and utilization with recommendations.
• Assist in new need submittals, fiscal certs, and budget requests.

Skills

Professional writing

Technical communication

Independent work

Interpersonal skills

Education

Bachelor's degree

Tools

MS Office 365

Planner

Project

Job description

NYC Department of Citywide Administrative Services seeks a detail-oriented professional to draft, edit, and manage contract specifications for a broad range of public works and procurement projects.

You will coordinate with project managers, legal counsel, procurement, and external bidders to ensure accurate, compliant specifications and timely delivery. Ideal candidates bring strong writing, technical communication, and independent work skills for complex city contracts.