Contract Specialist

Sabir, Richardson & Weisberg (SRW) Engineering and Architecture PLLC; New York (NY); Hybrid; USD 80,000 - 120,000; Full time

Job summary

Sabir, Richardson & Weisberg (SRW) Engineering and Architecture PLLC in Jersey City, NJ seeks a Contract Specialist to assist with construction contracts workload, prepare project-specific contract books, and coordinate with Engineering Design Division, Project Management, and Procurement to create bids up to $200 million. Hybrid work arrangement: minimum four days in the office and at most one remote day.

Requires a BS in Engineering or Architecture, five years of contract-docs experience, and

Qualifications

• Possess a Bachelor of Science degree in Engineering or Architecture or a related technical degree from an accredited college or university.
• Have five (5) years’ minimum experience in developing, preparing, reviewing, and delivering contract documents for bidding on multidisciplinary A/E construction projects.
• Demonstrated ability to meet schedules and budgets for project deliverables.
• Proficiency in Microsoft Office and ability to learn Bluebeam Revu, SharePoint, and other systems.
• Strong interpersonal, written, oral and collaboration skills with ability to work independently.

Responsibilities

• Prepare Contract books (project manuals) with complete project-specific requirements for construction and maintenance contracts.
• Coordinate scope of work with Engineering Design Division to ensure contract books reflect project needs.
• Provide guidance and review comments for bid quality and coordination of contract book elements.
• Advise on contract type decisions and develop project-specific payment provisions.
• Prepare soft cost budgets for Contracts Unit tasks.
• Maintain control of a diverse workload and stay within budget and schedules.
• Assist delivery teams with staging, milestones, hours of work, and custom contract conditions.
• Resolve contract issues with Engineering staff and other Authority departments.
• Collaborate with the agency law department on contracts with unique circumstances.

Skills

Attention to detail

Contract administration

Communication

Independent work

Education

Bachelor of Science in Engineering or Architecture or related technical degree

Tools

Bluebeam Revu

SharePoint

Microsoft Office

Job description

*** NOT ACCEPTING CANDIDATES FROM STAFFING AGENCIES ***

Company Description

Sabir, Richardson & Weisberg (SRW) Engineering and Architecture PLLC, founded in 2004, is a certified minority woman-owned firm specializing in mechanical, electrical, security, fire protection, plumbing consulting, engineering, architecture, and design. The firm leverages a diverse team and many years of experience to deliver tailored, high-quality solutions for a wide range of client projects. SRW has built expertise across multiple project types, addressing complex challenges with creative and practical approaches. The team is committed to ensuring reliable building systems and turning client ideas into functional reality. Candidates can learn more about SRW’s services, projects, and culture by visiting the company website.

General Description

SRW is seeking to augment a public agency's staff with a Contract Specialist who will assist with the increased construction contracts workload and perform preparation of construction contracts and related tasks. This position will assist in delivering the Agency's capital and operating plan, by developing construction contracts used to solicit bids for construction. The Contract Specialist will take the lead role in preparing project-specific construction contract books (project manuals) during the design phase, and will closely collaborate with other Engineering staff, Project Management staff and Procurement (construction) staff to prepare contracts of various types, funding sources, complexities and dollar values up to $200 million, for solicitations.

Work Arrangement

Hybrid work arrangement, with minimum four (4) days per week in person in the office located in Jersey City, NJ and no more than one (1) day per week remote, unless otherwise directed by the SRW and the agency.

Responsibilities

• Prepare Contract books (project manuals) which contain complete project-specific administrative and technical requirements for construction contracts and maintenance contracts.
• Coordinate scope of work requirements with all appropriate Engineering Design Division disciplines to ensure project-specific scope is intelligibly included in custom prepared contract books, while conforming to all agency procedures, Engineering QA-QC standards, and Contracts Unit standards.
• Provide contractual and procedural guidance to Project Principals, Engineer of Projects, Project Managers and others, and provide review comments for coordination and bid quality of Contract book elements.
• Provide guidance on determination on the type of contract (lump sum, unit price, combination, or other) and develop project-specific payment provisions.
• Prepare soft cost budgets for performing Contracts Unit tasks.
• Remain in control and abreast of a diverse workload, stay within budget, conform to established project delivery schedules.
• Assist the project delivery team with the development of staging requirements, milestone completion requirements, hours of work and other custom contract conditions where required.
• Resolve contractual and technical comments and issues with Engineering staff and other Authority departments.
• Collaborate with agency law department on contracts with unique circumstances, and resolve Law department comments.
• Handle vetting and distribution of contract documents for agency-wide reviews, and perform reviews using Authority applications, including Blue Beam Revu.
• Respond to bidder questions during the Bid period, vet responses provided by other internal staff, guide Project Principals on correct procedures and protocols.
• Guide Project Principals in preparation of Addenda, by advising, reviewing, correcting, then issuing for release to bidders.
• After Award of construction contracts, confirm Contract books, Contract Drawings and related documents using agency process and custom SharePoint application.

Mandatory Qualifications

1. Ability to pass a personnel background screening at a High Level and ability to comply with policies on information security.
2. Possess a Bachelor of Science degree in Engineering or Architecture or a related technical degree, from an accredited college or university.
3. Have five (5) years’ minimum experience in the development, preparation, review, and delivery of contract documents for bidding, for multidisciplinary Architecture/Engineering construction projects, including administrative contract provisions (‘front end’ or general contract requirements) and technical contract provisions (technical specifications).
4. Have demonstrated ability to meet schedules and budgets for project deliverables.
5. Have demonstrated ability to use Microsoft Office suite at an intermediate or better proficiency, and ability to, without difficulty, learn and use required computer software, such as Bluebeam Revu, custom SharePoint applications and other custom systems.
6. Have strong interpersonal, written, oral and collaboration skills, ability to work mostly independently with guidance, resolve contractual issues, ability to give and to follow clear directions, have proficient technical writing skills.
7. Demonstrated knowledge of construction documents organization per Construction Specifications Institute (CSI), or possessing CSI certifications (CDT, CCS, CCCA) is a plus.