Contract Analyst 2

University of California - San Francisco; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

University of California, San Francisco is seeking a contract administrator to draft and issue standard contracts and manage moderately scoped contract issues.

Under general supervision, you will prepare documents, review requisitions, select contracting methods, oversee bidding cycles, develop supplier relations, draft language, and deliver in-house training on contracting topics.

Qualifications

• Bachelor's degree in related area or equivalent experience.
• Strong written, verbal and interpersonal communications; customer service orientation.
• Strong organizational, presentation and negotiation skills.
• Strong listening and political acumen.
• Knowledge of the organization, goals, rules and policies.
• Experience with Windows NT, financial management software, databases, Internet, email, and word-processing software.
• Ability to establish productive working relationships and work as a team.

Responsibilities

• Prepares and executes standard contract documents
• Reviews requisitions and selects appropriate contracting method based on departmental needs
• Applies professional contract administration concepts to investigate, qualify and select contractor sources and bidders
• Under general supervision, conducts bidding cycle activities for contracts
• Identifies and evaluates available information to make sound business decisions
• Identifies and investigates new contractors with a special emphasis on business outreach
• Drafts standard contract language, validates sole-source justifications, and develops counterproposals
• Investigates and mediates departmental or contractor complaints
• Reviews contracting trends and makes recommendations to clients to reduce transactions and processing costs
• Teaches in-house training sessions on contracting issues

Skills

Contract administration

Negotiation

Communication

Teamwork

Education

Bachelor's degree in related area

Tools

Microsoft Office

Financial software

Database spreadsheet

Job description

Uses contract administration skills and organization policies and procedures to draft and issue standard contracts. Works on contract administration problems of moderate scope where analysis of situations or data requires a review of a variety of factors. May require guidance regarding specific transactions, drafting of complex contract language and assistance in interpretation of contract language.

Responsibilities

• Prepares and executes standard contract documents
• Reviews requisitions and selects appropriate contracting method based on departmental needs
• Applies professional contract administration concepts to investigate, qualify and select contractor sources and bidders
• Under general supervision, conducts bidding cycle activities for contracts
• Identifies and evaluates available information to make sound business decisions
• Identifies and investigates new contractors with a special emphasis on business outreach
• Drafts standard contract language, validates sole‑source justifications, and develops counterproposals
• Investigates and mediates departmental or contractor complaints
• Reviews contracting trends and makes recommendations to clients to reduce transactions and processing costs
• Teaches in‑house training sessions on contracting issues

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Strong written, verbal and interpersonal communications skills; and ability to deal effectively with broad and diverse constituencies ensuring strong customer service orientation and skills.
• Strong organizational, presentation and negotiation skills.
• Strong listening and political acumen skills.
• Strong knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, etc.
• Demonstrated knowledge and experience in the use of personal computer (Windows NT platform) and compatible financial management, database spreadsheet, Internet, email, and word‑processing software.
• Demonstrated ability to establish and maintain productive working relationships, and to work as a team member when necessary.

Preferred Qualifications

• Thorough knowledge of internal departmental / unit operating policies, applicable state and federal regulations and general contract terms.
• Thorough knowledge and understanding of specific contracting assignments.
• Knowledge of architectural and construction terminology