Contract Specialist II or III
Texas Department of Transportation
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Benefits offered by this job
Job summary
Texas Department of Transportation in Fort Worth/Saginaw, TX seeks a Contract Specialist II or III to handle complex contracts, amendments, and procurement documents. The role requires meticulous contract administration, audits, and coordination with project managers to ensure timely delivery and compliance with state regulations.
The position offers onsite work with a broad benefits package and opportunities for career development within TxDOT.
Qualifications
- Bachelor's Degree in Business Administration, Finance or related field; substitutions may apply year-for-year.
- Experience: Contract Specialist II requires 2 years in contract administration or related work; Contract Specialist III requires 3 years.
- Valid driver's license; ability to drive a state vehicle.
- Experience with contract development, negotiations, and contract administration systems.
Responsibilities
- Develops, writes, revises, or prepares contracts, amendments, procedures, forms, and related documents.
- Assists in monitoring contractors' insurance certificates and in processing payments and data entry in automated systems.
- Reviews contracts, amendments, subcontracts, procurement documents, change orders, and time extensions; ensures compliance with laws and regulations.
- Performs audits, researches problems with proposals or contracts, and proposes solutions.
- Coordinates start-work dates and ensures materials are available for contractors.
Education
Job description
Job Description - Contract Specialist II or III (2603014)
Job Description
Contract Specialist II or III - ( 2603014 )
Position Information
TxDOT's Fort Worth District is looking for a Contract Specialist II or III based in Saginaw, TX. We have a workforce of over 12,000 employees statewide. If you want to build an exciting career, let’s talk!
Work Location: 508 Blue Mound Road Saginaw, TX 76179
At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include flexed and compressed work schedules, wellness leave incentive, in-house wellness center, career development programs, tuition assistance, and various other benefits.
This posting is for one (1) Contract Specialist II or III position, depending on business need and applicants' qualifications.
The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.
Benefits and Perks
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
- Retirement Plans
- Alternative and/or Flexible Work Schedules
- Paid Leave and Holidays
- Health Premiums paid at 100% for Full-Time Employees
- On-the-Job Training
- Tuition Assistance Program
- Holistic Wellness Program with Leave Incentives
- Career Development and Advancement Opportunities
- Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To viewbenefitsavailable to all State of Texas employees visit: Benefitsat a Glance | ERS (texas.gov)
Performs complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials, division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Contract Specialist II
- Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.
- Assists in monitoring contractors' insurance certificates.
- Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution.
- Assists in receiving payments, preparing deposit vouchers and entering data in an automated information management system.
- Assists in researching state and federal statutes and opinions, Department policies and previous contracts.
- Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
- Coordinates start-work date ensuring all necessary materials will be available for the contractor.
- Coordinates, reviews, processes and monitors third party advanced funding agreements and supplemental agreements.
- Ensures contracts are payable and meet all legal requirements.
- Executes agreements and contracts.
- Issues release to work orders.
- Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
- Meets with project managers to identify objectives, needs and issues concerning project contracts.
- Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
- Prepares cost analysis studies for contracts.
- Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.
- Reviews construction field changes and change order notices to determine if funding agreements or supplemental agreements are required.
- Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
- Reviews coordinates and processes routine open records requests.
- Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.
- Performs other job responsibilities as assigned.
Contract Specialist III (above duties, as well as:)
- Analyzes, interprets legislation and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
- Assists in researching and making recommendations concerning contract administration systems.
- Assists with contract negotiations.
- Makes presentations at local, state and federal levels.
- May serve as a lead worker and the related tasks.
- Researches state and federal statutes and opinions, Department policies and previous contracts.
- Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
- Serves as a project leader.
- Assists in developing plans for implementing new contract evaluation requirements.
- Assists in monitoring contractors' insurance certificates.
- Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution.
- Assists in receiving payments, preparing deposit vouchers and entering data in an automated information management.
- Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
- Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
- Confers with legal staff and management on various legal matters.
- Coordinates start-work date ensuring all necessary materials will be available for the contractor.
- Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.
- Ensures contracts are payable and meet all legal requirements.
- Executes agreements and contracts.
- Issues release to work orders.
- Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
- Meets with project managers to identify objectives, needs and issues concerning project contracts.
- Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
- Prepares certified documents in response to subpoenas, court and open records requests.
- Prepares cost analysis studies for contracts.
- Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance
and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions. - Reviews compliance of minority participation goals in consultant contracts.
- Reviews construction field changes and change order notices to determine if funding agreements or supplemental agreements are required.
- Reviews coordinates and processes routine open records requests.
- Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.
- Serves on project, partnering or quality management teams.
- Sets up expenditure authorizations.
- Performs other job responsibilities as assigned.
Minimum Qualifications:
Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications
Contract Specialist II
Experience: 2 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
Contract Specialist III
Experience: 3 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications:
Valid driver’s license. This position requires driving a state vehicle.
- Contract writing and specifications
- Applicable computer operating systems and relevant applications
- Auditing and investigative methods, practices and procedures
- Generally accepted accounting principles, procedures, and terminology
- Contract development and oversight
- Contract negotiation, development and management methods
- Contract administration/management systems
- Contract record-keeping
- Contract billing procedures
- Applicable laws, rules, and regulations
- Methods and procedures used in building maintenance and repair
- Americans with Disabilities Act, modifications and requirements including accessibility standards
- Monitoring contracts and procedures
- Developing, interpreting, and implementing policies, procedures, and technical information
- Public relations for maintaining effective working relationships with individuals and groups, both internal and external
- Maintaining effective working relationships with others
- Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
- Collecting, sorting and compiling data
- Leading, assigning, reviewing, and monitoring the work of others
- Evaluating products, equipment and material
- Analyzing, organizing, and communicating business and technical data
- Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
- Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
- Prioritizing and organizing work assignments
- Using standard office equipment
- Preparing and maintaining confidential and sensitive records, files, and reports
- Training in a classroom, office, or field environment
- Using computers, applicable programs, applications, and systems
- Maintaining a safe working environment
- Preparing legal documents including opinions, case law summaries and legislative impact statements
- Developing and giving presentations
- Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Physical Requirements and Working Conditions:
- Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
- Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
- Standing-prolonged periods of time
- Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
- Required to work hours other than 8 to 5.
- Required to work under exposure to inclement weather conditions.
Requiredtowearpersonalprotectiveequipmentprovidedbyemployerandcompliancewithallsafety requirements.
Employee may be contacted during off-duty hours to see if he or she can report to work for emergency conditions within 60 minutes.
- Must pass a drug test prior to employment. This position will be subject to random drug testing.- Please note that the Department of Transportation's Drug and Alcohol Testing Regulation – 49 CFR Part 40, at 40.151(e) – does not authorize “medical marijuana” under a state law to be a valid medical explanation for a positive drug test result for an employee in this position.
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