Contract Specialist I or II

Texas Department of Transportation; Ederville (TX); On-site; USD 41,000 - 71,000; Full time

Benefits offered by this job

Retirement Plans

Alternative and/or Flexible Work Sched

Paid Leave and Holidays

Health Premiums paid at 100% for Full‑

On-the-Job Training

Tuition Assistance Program

Holistic Wellness Program with Leave

Career Development and Advancement

Family-Friendly Policies and Programs

Job summary

Texas Department of Transportation (TxDOT) Fort Worth District is seeking a Contract Specialist I or II to support procurement and contract administration for transportation projects. The role requires attention to detail, organizational skills, and collaboration with internal and external stakeholders.

Training will be provided to develop expertise in all aspects of the position. The selected candidate will work onsite at the Fort Worth District Office and may advance based on experience,

Qualifications

• Education: Bachelor's Degree in Business Administration, Finance or related field. Substitutions allowed on a year-for-year basis.
• Contract Specialist I: 1 year in contract administration, administrative support, bookkeeping or accounting.
• Contract Specialist II: 2 years in contract administration, administrative support, bookkeeping or accounting.

Responsibilities

• Develops, writes, revises contracts, amendments, procedures and related documents.
• Assists in receiving payments, preparing deposit vouchers and entering data in automated systems.
• Audits payment invoices for completeness, accuracy and compliance with terms.
• Coordinates and monitors third-party funding and supplementary agreements.
• Executes agreements and contracts; meets with project managers to identify objectives and issues.

Skills

Contract management

Procurement

Attention to detail

Stakeholder collaboration

Education

Bachelor's Degree in Business Administration, Finance or related field

Job description

Job Description - Contract Specialist I or II (2602955)

Job Description

Contract Specialist I or II - ( 2602955 )

Position Information

TxDOT Fort Worth District is looking for a Contract Specialist I or II for the Fort Worth District Office.

We are seeking highly motivated individuals to join our Contract Services team. As a Contract Specialist, you will assist with a variety of procurement and contract administration activities that support transportation projects and district operations. This position requires strong attention to detail, excellent organizational skills, and the ability to work collaboratively with both internal and external stakeholders. We are looking for individuals who are eager to learn and grow, and we will provide training on all aspects of the position.

We have a workforce of over 13,000 employees, with opportunities for growth and development. We value employee work-life balance, and in keeping with our commitment to this value, our employees benefit from a wide array of programs and activities such as an extensive wellness program, career development programs, retirement benefits, tuition assistance, and more.

If you enjoy working in a fast-paced environment, learning new skills, and working independently while supporting a collaborative team, join us and let us help you reach your goals!

Physical Location:
2501 SW Loop 820, Fort Worth, TX 76133

Salary / Grade:
Contract Specialist I: B16 / $40,918 - $61,130 annually
Contract Specialist II: B18 / $45,521 - $71,055 annually

This position is for one (1) Contract Specialist, level I or II. The Texas Department of Transportation reserves the right to determine the level of the position based on the applicant's work experience, education, skill level, and all other appropriate factors, as well as business needs.

Minimum Salary

40,918.00

Maximum Salary

71,055.00

Pay Basis

Yearly

FLSA Status

Nonexempt

Work Locations

Ft Worth District Headquarters 2501 SOUTHWEST LOOP 820 Fort Worth 76133

Travel

Yes, 5 % of the Time

Shift

Day

Job Shift Details

40

Location Flexibility

Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions

Assists in receiving payments, preparing deposit vouchers and entering data in an automated information management

• Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
• Coordinates, reviews, processes and monitors third party advanced funding agreements and supplemental agreements.
• Executes agreements and contracts.
• Meets with project managers to identify objectives, needs and issues concerning project contracts
• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Confers with legal staff and management on various legal matters.
• Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.
• Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.

Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.

Minimum Qualifications

Education

Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience

Contract Specialist I: 1 year in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Contract Specialist II: 2 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Applicable computer operating systems and relevant application

Generally accepted accounting principles, procedures, and terminology

Contract negotiation, development and management methods

Applicable laws, rules, and regulations

Developing, interpreting, and implementing policies, procedures, and technical information

Public relations for maintaining effective working relationships with individuals and groups, both internal and external

Maintaining effective working relationships with others

Analyzing, organizing, and communicating business and technical data

• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Prioritizing and organizing work assignments

Physical Requirements and Working Conditions

Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools

Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs

• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

Conditions of Employment

Required to wear personal protective equipment provided by employer and comply with all safety requirements.

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.