Contract Specialist IV & V- Professional Engineering Procurement Division

Texas Department of Transportation; Texas; On-site; USD 58,000 - 107,000; Full time

Benefits offered by this job

Retirement Plans

Alternative and/or Flexible Work Sched

Paid Leave and Holidays

Health Premiums paid at 100% for Full‑

On-the-Job Training

Tuition Assistance Program

Holistic Wellness Program with Leave

Career Development and Advancement

Family-Friendly Policies

Job summary

Texas Department of Transportation's Professional Engineering Procurement Services (PEPS) Division seeks Contract Specialist IV or V to develop, review, and monitor contracts and related documents for transportation projects across Texas. The role requires coordinating with districts, divisions, and private entities, managing priorities, and ensuring compliance with procedures.

Positions offer growth within PEPS, with salary ranges shown: Contract Specialist IV and V, on-site work, travel up to

Qualifications

• Contract Specialist IV requires 4 years in contract administration, administrative support, bookkeeping or accounting.
• Contract Specialist V requires 5 years in contract administration, administrative support, bookkeeping or accounting.

Responsibilities

• Develops, reviews, processes, and maintains PEPS contracts and related documents, including work authorizations, supplemental agreements, amendments, fee schedules, time extensions, and supporting exhibits.
• Reviews contract documents for completeness, accuracy, consistency, and compliance with department requirements and procedures.
• Coordinates with PEPS staff, districts, divisions, project managers, and consultants to address contract-related needs and facilitate timely processing of contract documents.
• Processes and monitors contract encumbrances and assists with contract closeout activities.
• Enters, reviews, maintains, and updates contract information and supporting documentation in PS-CAMS, PeopleSoft, and other applicable department systems.
• Prepares contract-related correspondence and communicates with internal and external stakeholders regarding documentation, requirements, status, and revisions.

Skills

Attention to detail

Analytical skills

Effective communication

Coordination

Tools

PS-CAMS

PeopleSoft

Job description

Job Description - Contract Specialist IV & V- Professional Engineering Procurement Division (2602936)

Job Description

Contract Specialist IV & V- Professional Engineering Procurement Division - ( 2602936 )

Position Information

Are you looking for an opportunity to grow your career while supporting transportation projects across Texas? Professional Engineering Procurement Services (PEPS) Division Fort Worth Service Center is seeking a Contract Specialist interested in growing their career with the Texas Department of Transportation.

The PEPS Contract Specialist will be responsible for developing, reviewing, processing, and monitoring contracts and related documents, including work authorizations, supplemental agreements, fee schedules, and supporting exhibits. Strong attention to detail, analytical skills, and the ability to interpret contract requirements and department procedures are essential. This role requires effective communication and coordination with districts, divisions, and private-sector partners, as well as flexibility in managing multiple priorities, meeting deadlines, and adapting to changing workloads and process improvements.

The Texas Department of Transportation reserves the sole right to determine the appropriate position level based on the applicant’s work experience, education, skill level, other relevant factors, and business needs.

Minimum Salary

57,614.00

Maximum Salary

106,634.00

Pay Basis

Yearly FLSA Status : Exempt

Travel

Yes, 10 % of the Time

Shift

Day

Job Shift Details

40

Location Flexibility

Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Contract Specialist IV

Salary Grade B22 $57,614 - $93,138

Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Contract Specialist V

Salary Grade B24 $65,104 - $106,634

Performs highly advanced contract duties in direct support of agency transportation-related programs to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Contract Specialist IV and V

• Develops, reviews, processes, and maintains PEPS contracts and related documents, including work authorizations, supplemental agreements, amendments, fee schedules, time extensions, and supporting exhibits.
• Reviews contract documents for completeness, accuracy, consistency, and compliance with department requirements and procedures.
• Coordinates with PEPS staff, districts, divisions, project managers, and consultants to address contract-related needs and facilitate timely processing of contract documents.
• Processes and monitors contract encumbrances and assists with contract closeout activities.
• Enters, reviews, maintains, and updates contract information and supporting documentation in PS-CAMS, PeopleSoft, and other applicable department systems
• Prepares contract-related correspondence and communicates with internal and external stakeholders regarding documentation, requirements, status, and revisions.
• Performs other job responsibilities as assigned.

Contract Specialist IV:4 years in contract administration, administrative support, bookkeeping or accounting.

Contract Specialist V:5 years in contract administration, administrative support, bookkeeping or accounting

Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications:

Valid driver’s license. This position requires driving a state vehicle.

Contract Specialist IV and V

Extensive knowledge of

• Contract development and oversight
• Contract billing procedures
• Applicable laws, rules, and regulations
• Applicable computer operating systems and relevant applications
• Prioritizing and organizing work assignments
• Using computers, applicable programs, applications, and systems
• Maintaining a safe and effective working relationship with others

Physical Requirements and Working Conditions

Sitting for prolonged periods of time.

Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools.

Close Visual Acuity: Work includes reviewing data and figures, viewing a computer screen, and extensive reading.

Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

State Job Title/s : Contract Specialist IV and V State Job Code/s : 1984, 1986

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

Click on the appropriate occupational category to view the MOS codes.

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.