Contract Specialist

INCATech LLC; United States; Remote; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health

Dental

401K

Vision

Paid Time Off

Life Insurance

Job summary

INCATech LLC seeks a Contract Specialist to support FAA acquisition and contract administration, focusing on NOTAMS program actions.

The role emphasizes cost-reimbursement contracts (CPAF/CPIF), cost/price analysis, negotiations, and lifecycle management with technical and program stakeholders.

Applicants should have federal contracting experience spanning planning, SOWs, market research, and post-award actions for complex development efforts.

Qualifications

• Demonstrated federal acquisition or contracting experience through the acquisition lifecycle.
• Demonstrated experience supporting system development, software development, or other complex technical acquisitions.
• Experience with cost-reimbursement contracts (CPAF/CPIF).
• Experience performing cost/price analysis, negotiations, and award documentation.
• Experience preparing or reviewing federal acquisition documentation (solicitations, modifications, options).
• Ability to collaborate with COs, program managers, technical personnel, and financial staff.
• Ability to manage multiple acquisition actions with accuracy and responsiveness.
• Strong written and verbal communication skills.

Responsibilities

• Support FAA acquisition planning and contract administration for system/software development.
• Develop and support RFPs/RFQs, amendments, and solicitation documents.
• Assist with cost/price analysis, negotiations, and pre-award/award documentation.
• Administer cost-reimbursement contracts (CPAF/CPIF) and funding actions.
• Review invoices, funding status, and contractual requirements; resolve cost or performance issues.
• Coordinate with Contracting Officers, program managers, and technical representatives.
• Support commercial services acquisitions and streamlined purchasing methods.
• Maintain audit-ready contract files and assist with closeouts and reconciliations.
• Manage multiple contract actions with accuracy and timeliness.

Skills

Federal acquisition experience

System/software development Acquis

Cost-reimbursement contracts CPAF CPIF

Cost/price analysis

Contract documentation

Stakeholder collaboration

Managing multiple acquisitions

Written and verbal communication

Education

FAC-C or DAWIA Contracting certification

Job description

INCATech is seeking a Contract Specialist to provide acquisition and contract administration support to the Federal Aviation Administration (FAA). The successful candidate will primarily support the NOTAMS program and may also be assigned contract actions for other FAA customers.

The position requires demonstrated experience supporting system and software development acquisitions and administering cost-reimbursement contracts, particularly Cost-Plus-Award-Fee (CPAF) and Cost-Plus-Incentive-Fee (CPIF) arrangements. The ideal candidate will be comfortable working with technical and program stakeholders, analyzing contractor cost proposals, supporting negotiations, and administering complex development contracts throughout the acquisition lifecycle. Other supported requirements are largely commercial services, so experience with simplified acquisitions, GSA Schedules, and other commercial acquisition methods is also valuable.

RESPONSIBILITIES

The Contract Specialist will support the full acquisition lifecycle, with particular emphasis on system/software development, cost-type contracting, and commercial services acquisitions:

• Support acquisition planning and contract administration for FAA system and software development requirements.
• Review procurement request packages and support development of acquisition strategies, market research, statements of work/performance work statements, independent government cost estimates, and related acquisition documentation.
• Develop and support issuance of Requests for Proposals (RFPs), Requests for Quotes (RFQs), amendments, and other solicitation documents for technical and services requirements.
• Support proposal evaluation, cost/price and cost-realism analysis, negotiation activities, and preparation of pre-award and award documentation.
• Administer cost-reimbursement contracts, including Cost-Plus-Award-Fee (CPAF) and Cost-Plus-Incentive-Fee (CPIF) arrangements, with attention to funding, ceilings, cost and fee structures, performance requirements, deliverables, and contract terms.
• Prepare and process contract modifications, funding actions, option exercises, change actions, and other pre-award and post-award contract actions.
• Review contractor invoices or vouchers, funding status, and contractual requirements; coordinate with program and financial stakeholders to identify and resolve potential cost, funding, or performance issues.
• Coordinate with Contracting Officers, program managers, technical representatives, financial personnel, contractors, and other stakeholders supporting software and system development efforts, including evolving technical requirements and program milestones.
• Support commercial services acquisitions, including simplified acquisitions, GSA Schedule orders, and other streamlined federal purchasing methods, as assigned.
• Maintain complete, accurate, and audit-ready contract files and supporting documentation, and assist with contract closeout and funding reconciliation activities.
• Manage multiple competing priorities and contract actions while maintaining accuracy, responsiveness, and adherence to acquisition timelines.

REQUIREMENTS

Qualifications

Related Experience:

• Demonstrated federal acquisition or contracting experience supporting complex requirements through the acquisition lifecycle.
• MUST HAVE Demonstrated experience supporting system development, software development, or other complex technical acquisitions.
• MUST HAVE Hands-on experience with cost-reimbursement contracts, including CPAF and/or CPIF contract types.
• Experience performing or supporting cost/price analysis, cost-realism analysis, proposal evaluation, negotiations, and preparation of award documentation.
• Experience preparing or reviewing federal acquisition and contract documentation, including solicitations, modifications, funding actions, options, and other pre-award or post-award actions.
• Ability to work effectively with Contracting Officers, program managers, technical personnel, financial personnel, contractors, and other acquisition stakeholders.
• Ability to independently organize and manage multiple simultaneous acquisition actions while maintaining accuracy and responsiveness.
• Strong written and verbal communication skills.

Preferred:

• Experience supporting acquisitions under the FAA Acquisition Management System (AMS).
• Experience acquiring commercial services through simplified acquisition procedures, GSA Schedules, or other multiple-award contract vehicles.
• FAC-C Professional, DAWIA Contracting certification, or comparable federal acquisition certification.

About INCATech LLC

INCATech is an award-winning small business that has over 14 years of experience supporting the US Government. We provide both Professional Services as well as Transformational Software Solutions for our customers. Our deep technical expertise in Geospatial Information Systems, Enterprise Data Management, User-Centered Design, Cloud & Platform Services, and a wide range of Acquisition Support Services will provide your career the boost you have been looking for. Our culture is based on empowering our staff and customers with knowledge and tools to achieve mission success and career advancement.

Benefits

INCATech offers a competitive comprehensive benefits package. Our most valuable asset at INCATech is our people. Our benefits package is designed to help and safeguard our employees and their families. We provide a variety of life and family benefits to meet a variety of demands. Benefits include: Health, Dental, 401K, Vision, Paid Time Off, Life Insurance etc.

• Health
• Dental
• 401K
• Vision
• Paid Time Off
• Life Insurance

INCATech is an Equal Opportunity Employer.

Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law