Contract Specialist

Kelly; Indianapolis (IN); On-site; USD 60,000 - 85,000; Full time

Job summary

Kelly is seeking a Contract Administrator to oversee financial operations, procurement activities, and global vendor management across regions. The role focuses on processing orders, invoices, accruals, and vendor onboarding to ensure accuracy and compliance.

Ideal candidates will have experience with SAP, Ariba, Envision, and eSpree, and excel in cross-functional collaboration in a fast-paced, global environment.

Qualifications

• Proven experience in financial operations, procurement, accounts payable, or vendor management.
• Strong analytical, problem-solving, and data management skills.
• Exceptional attention to detail and commitment to accuracy and compliance.
• Excellent communication and cross-functional collaboration skills.

Responsibilities

• Process purchase orders across multiple regions (US, EMEA, APAC, Seeds).
• Manage invoice processing, including No PO requests, memberships, and sponsorships.
• Respond to vendor inquiries related to payments, advance payments, and SAP Ariba.
• Prepare and process monthly and quarterly accruals.
• Investigate payment discrepancies and reallocate expenses as needed.
• Support integration of global regulatory spend into centralized systems (Envision).
• Initiate and process new vendor requests aligning with policy.
• Partner with Procurement and Finance to maintain accurate vendor data and onboarding.
• Build strong relationships with internal stakeholders and external vendors to resolve issues.

Tools

SAP

Ariba

Envision

eSpree

Job description

Be the Connection Behind Global Financial Operations!

We're looking for a Contract Administrator to join our team and play a key role in managing financial processes, procurement activities, invoice operations, and global vendor management across multiple regions and business units.

This is an exciting opportunity for someone who enjoys working with complex financial data, partnering with cross-functional teams, and driving operational efficiency on a global scale.

What You'll Do

Financial & Procurement Operations - OCRF (Outside Contract Research Funds)

• Processing purchase orders across the US, EMEA, APAC, and Seeds business units.
• Managing invoice processing, including No Purchase Order requests, memberships, and sponsorship payments.
• Responding to vendor inquiries related to payments, advance payments, and SAP Ariba.
• Preparing and processing monthly and quarterly accruals.
• Investigating payment discrepancies, reallocating expenses, and performing detailed data analysis.
• Supporting the integration of global regulatory spend into centralized financial systems, including Envision, to ensure accurate processing and compliance.
• Initiating and processing new vendor requests in alignment with company policies and procedures.
• Partnering with Procurement and Finance teams to ensure vendor information is accurate and onboarding is completed efficiently.
• Building strong working relationships with internal stakeholders and external vendors to resolve issues and streamline processes.
• Proven experience in financial operations, procurement, accounts payable, or vendor management.
• Strong analytical, problem-solving, and data management skills.
• Exceptional attention to detail and commitment to accuracy and compliance.
• Experience working with financial and procurement systems such as SAP, Ariba, eSpree, and Envision.
• Ability to manage multiple priorities and deadlines in a fast-paced, global environment.
• Excellent communication, organization, and cross-functional collaboration skills.
• Comfort working across multiple regions, business units, and diverse stakeholder groups.

Ready to Make an Impact?

If you're a proactive problem-solver who enjoys working with numbers, systems, and people - and you're ready to contribute to global business operations,we'd love to hear from you!