Procurement Operations Analyst

Abnormal Security Corp.; United States; Hybrid; USD 90,000 - 120,000; Full time

Job summary

Abnormal Security Corp. is forming a Procurement Center of Excellence and seeks an Operations Analyst to support day-to-day procurement and AP activities.

Based in India, you will collaborate with global sourcing managers and AP teams to execute contracts, manage repositories, and drive renewals and reporting. You will handle end-to-end AP operations, resolve invoice issues, and provide ad-hoc support to accelerate value delivery across the business, including process improvements and policy

Qualifications

• 3-5 years experience in Procurement, Accounts Payable, Operations, Business Administration, Purchasing or Process Management.
• Strong analytical, verbal and written skills with high attention to detail.
• Ability to partner with internal stakeholders and influence decisions.

Responsibilities

• Support sourcing and procurement in achieving operational goals and priorities.
• Train stakeholders on P2P platform usage, intake processes and policy compliance.
• Ensure consistent application of procurement and AP processes across groups.
• Manage contracts and metadata in CLM; ensure accuracy.
• Collaborate with accounts payable to resolve invoice/PO issues and update cost centers.
• Provide end-to-end AP operational support including invoice processing and month-end close.
• Assist Sourcing Managers and AP team with ad-hoc topics and initiatives.
• Identify process improvements and flag issues early.

Skills

Analytical thinking

Verbal communication

Written communication

Attention to detail

Stakeholder collaboration

Influencing skills

Education

Bachelor's degree in business or related field

MBA/Master's degree

Tools

Coupa

Netsuite

Omnea

Intake platform management

Approval workflows

ERP systems

Contract management tools

Word

Excel

Job description

Job Summary

This is a great time to join the newly formed Procurement Center of Excellence. The Procurement Operations Analyst will serve as the operational support within the Procurement & AP Team, based in India and working closely with the global Sourcing Managers and AP team. They will support day-to-day operational activity across a range of areas, including contract execution, contract repository management, Invoice/Expense reporting, renewals management, P2P and Intake platform updates. They will liaise with external suppliers and internal stakeholders and help ensure day-to-day activities. This role will support the Procurement and AP team and take on ad-hoc assignments to further accelerate value delivery across the business, including operational support to Sourcing Managers and AP Supervisors as needed.

Responsibilities

• Support the sourcing and procurement organization in meeting its operational goals and priorities.
• Support execution and enablement of procurement strategies and policies. Train stakeholders on utilization of the P2P platform, intake process and ensure compliance with the best practices
• Shows excellent judgement regarding standard operating procedures to help expedite results and meet timelines
• Ensure consistent application of procurement and AP processes across constituent groups.
• Measure compliance by end users to Procurement policies and contracts.
• Manage and maintain contracts and metadata within the CLM and ensure accuracy
• Partner with accounts payable and internal business units to resolve invoice/PO issues, discrepancies, update billing cost centres.
• Manage end-to-end AP operational support, including invoice processing, resolving vendor payment queries and supporting month-end AP close activities to ensure timely and accurate processing.
• Support the Sourcing Managers and AP team as an operational point of support, providing timely and accurate assistance on ad-hoc topics, requests, and initiatives as needed.
• Apply strong attention to detail to flag issues early and recommend process improvements

Requirements

3-5 years experience in Procurement, Accounts Payable, Operations, Business Administration, Purchasing, or Process Management

• Excellent analytical, verbal and written skills with a high attention to detail
• Excellent internal relationship building skills - your ability to partner with other parts of the organization will be critical to your success
• Strong influencing skills that can be used to build partnerships with internal resources
• A can do attitude to work that needs to get done as part of a high-growth company. Driven individual with analytical approach and high degree of personal organization and a strong passion to succeed in a fast-paced, dynamic environment.
• Comfortable working with globally distributed stakeholders, with flexibility to overlap hours with US-based teams as needed. Preferred time coverage 9am-5pm PST

Preferred

• Bachelors degree in Business, Supply Chain, Finance, or a related field; or MBA/Masters in the same.
• Experience with procurement software (including systems such as Coupa, Omnea & Netsuite), Intake platform management & approval workflows and renewal management
• Prior experience supporting diverse, cross-functional stakeholder groups
• Knowledgeable in working with tools including Word, Excel, ERP systems, and contract management tool.

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