Contract Specialist

MK Search; Houston (TX); On-site; USD 100,000 - 200,000; Full time

Job summary

A staffing firm in Houston, TX is seeking a detail-oriented Contracts & Project Coordinator to support documentation management and vendor onboarding. Responsibilities include maintaining contract repositories, tracking Master Service Agreements, and supporting administrative needs. Ideal candidates have 2+ years in contract administration and strong organizational skills. This full-time position offers an excellent opportunity in the oil and gas sector.

Qualifications

• 2+ years of experience in contract administration or project coordination.
• Strong proficiency with MSAs and vendor setup processes.
• Comfortable reviewing legal/contractual language.

Responsibilities

• Maintain a centralized repository for all contracts and documentation.
• Track lifecycle of Master Service Agreements (MSAs).
• Review vendor proposals for alignment with MSA terms.

Skills

Contract administration

Project coordination

Organizational skills

Attention to detail

Microsoft Office proficiency

Relationship management

Familiarity with legal language

Tools

Excel

Job description

We’re seeking a detail-oriented and tech-savvy Contracts & Project Coordinator to support a growing team in managing project documentation, vendor onboarding, and contract workflows. This role is ideal for someone who thrives in a document-heavy environment and is comfortable working closely with both field teams and internal stakeholders.

Key Responsibilities:

• Maintain a centralized repository for all contracts, work orders, and supporting documentation
• Track the lifecycle of Master Service Agreements (MSAs), including creation, updates, and associated work orders
• Review vendor proposals and ensure alignment with MSA terms
• Follow up on pending signatures or incomplete documents to ensure timely execution
• Support field staff with administrative needs related to documentation, vendor communication, and project tracking
• Assist with vendor onboarding and KYC documentation processes
• Prepare and submit vendor credit applications as needed
• Monitor and update project records using basic Excel tracking tools
• Communicate regularly with vendors, project managers, and internal stakeholders to ensure smooth coordination

Qualifications:

• 2+ years of experience in contract administration, project coordination, or document management
• Strong proficiency with MSAs, work orders, and vendor setup processes
• Excellent organizational skills and attention to detail
• Comfortable reviewing legal/contractual language and working with legal departments
• Proficient in Microsoft Office, especially Excel and document filing systems
• Experience supporting field teams or technical staff is highly preferred
• Background in renewable energy, oil & gas, or infrastructure sectors is a plus

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Oil and Gas

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