Construction Administrator

MK Search

Houston (TX)

On-site

USD 60,000 - 72,000

Full time

14 days+

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Job summary

A leading company in the construction sector is seeking a detail-oriented Construction Administrator to support their development and construction teams. This role involves managing administrative functions, coordinating with various departments, and overseeing documentation to ensure projects are executed efficiently and on budget. The ideal candidate will have a strong background in project administration, excellent organizational skills, and the ability to communicate effectively across teams.

Qualifications

5+ years of experience in development, construction, or project administration.
Experience in contract administration and budget tracking preferred.

Responsibilities

Assemble and submit monthly project draw requests with necessary documentation.
Maintain and update project budgets and manage change order logs.
Support project leads in maintaining accurate cost tracking.

Skills

Communication

Organization

Collaboration

Tools

Microsoft Excel

Yardi

Property/Project Management Software

Job description

Our client is seeking a detail-oriented and proactive Construction Administrator to support their development and construction teams. Reporting to senior leadership, this role plays a key part in ensuring efficient project execution by managing administrative functions, coordinating with internal departments, and overseeing documentation and draw processes. You will serve as a central point of contact across development, construction, accounting, and finance functions to ensure that projects progress smoothly, on time, and on budget.

Key Responsibilities:

Assemble and submit monthly project draw requests, ensuring inclusion of all necessary documentation such as invoices, lien waivers, and requisition forms.
Liaise with internal project managers, accounting teams, and external financing partners to track payments and resolve funding issues.
Maintain and update project budgets, manage change order logs, and contribute to cost reporting.
Review contractor invoices and applications for payment to ensure compliance with contracts and internal controls.
Support project leads in maintaining accurate cost tracking and producing periodic financial reports.
Assist with contract preparation, amendment processing, and maintaining agreement logs.
Monitor certificate of insurance compliance and track contractual deliverables.
Process administrative documentation, including pay applications, change documentation, and compliance forms.
Maintain organized digital project files, including permits, plans, contracts, and correspondence.
Ensure that documentation adheres to internal control policies and is easily accessible.
Prepare materials for team meetings and project reporting reviews.
Assist in managing workflows via project tracking software.
Help facilitate team meetings, manage document templates, and coordinate reporting schedules.
Support leadership with platform and process enhancements, ensuring team-wide adherence to internal systems and protocols.

Qualifications:

5+ years of experience in development, construction, or project administration.
Proficiency in Microsoft Excel, Yardi, and property/project management software
Familiarity with construction draw processes, lender requisitions, and AIA documentation.
Strong written and verbal communication skills with the ability to collaborate across teams and departments.
Demonstrated ability to manage multiple priorities in a fast-paced project environment.
Experience in contract administration and budget tracking preferred.
Highly organized and detail-oriented with a proactive and collaborative mindset.

Seniority level