Contracts Administrator

Airswift; Houston (TX); On-site; USD 85,000 - 115,000; Full time

Job summary

Airswift is seeking a Contracts Administrator to support a major client in Houston, TX on a 12-month assignment with possible extension. You will manage and administer large EPC Prime Contracts for LNG projects in the Gulf Coast, guiding contract terms and tracking obligations.

Partner with cross-functional teams to document status, develop risk mitigations, and ensure compliance using company tools and templates. Strong negotiation and training abilities are essential.

Qualifications

• Bachelor’s degree required in Business, Law, Finance, or Supply Chain or an equivalent combination of education, training and experience.
• Experience with dispute resolution, claims management, contracting, procurement, supply chain management, and commercial legal experience preferred.
• Experience with LNG or complex high-value EPC contracts preferred.
• Experience with day-to-day management of high-volume contract-related inquiries and change management preferred.
• Knowledge of contracting strategies and general corporate business practices.

Responsibilities

• Aid in negotiating and drafting complex EPC Prime Contract Change Orders with EPC Contractors.
• Draft formal correspondence such as notices, letters related to design clarifications and responses to inquiries.
• Administer EPC Prime Contract and manage Owner and Contractor obligations; track and expedite obligations.
• Review, advise, and train project team on EPC Prime Contract and deliver workshops on EPC Prime Contract obligations.
• Provide life cycle support of the EPC Prime Contract including change management and contract close-out.

Skills

Contract negotiations

EPC contracts

Analytical skills

Interpersonal communication

Problem solving

Education

Bachelor’s degree in Business, Law, Finance, or Supply Chain

Tools

Spreadsheets

Job description

Airswift is looking for a Contracts Administrator to support a major client in Houston, TX on a 12-month assignment with possible extension. This person will manage and administer large and complex EPC Prime Contract for LNG projects in the Gulf Coast. Provide guidance on contract terms, track commercial issues, monitor contract obligations, and draft formal correspondence.

Partner with various functions to gather, understand, and document project status and information and develop risk mitigation strategies for the Owner. Utilize standardized processes and tools to ensure contract compliance, and commercial know-how to guide the organization in strategic administration of the contracts while demonstrating strong customer service for the project team.

Responsibilities

• Aid in negotiating and drafting complex EPC Prime Contract Change Orders to EPC Contractor. Work with the various disciplines to ensure that alignment is achieved with the proposed scope, schedule and cost as part of negotiations and finalizing the EPC Prime Contract Change Order.

• Draft formal correspondence such as notices, letters related to design clarifications and responses to the Contractor’s inquiries.

• Administer EPC Prime Contract, and manage and track Owner and Contractor obligations. Work cross-functionally to track and expedite the completion of Owner obligations using company-developed tools and templates and coordinate with various functions to track and expedite the completion of Contractor obligations.

• Review, advise, and train the project team on EPC Prime Contract. Develop presentation slides and deliver workshops on EPC. Prime Contract obligations. Monitor contract compliance to ensure that all legal and contractual matters are addressed efficiently and promptly.

• Provide life cycle support of the EPC Prime Contract to include change management and contract close-out. Draft change orders and amendments, contract terms, pricing and payment schedules, gather signatures, and record changes into contract management tools. Perform audits of contract documents to ensure compliance, and track contract performance against commitments and compliance to project policies and procedures. Support the verification of completion certificates and document project and contract close-out.

• Lead and participate in key meetings to accurately document discussions, events, actions, and resolutions, as well as draft white papers and strategic recommendations, and create tools for analyzing and tracking contractor activities, notices, and claims.

• Liaise with legal, insurance, risk and tax departments and contractors to develop and administer insurance and tax requirements for specific projects, regions, or financing needs.

• Develop and integrate contract management tools, templates, methods and processes. Utilize tools and templates, prepare and disseminate information regarding contract status, compliance, modifications, etc. Assist in developing and maintaining the contract databases, logs, dashboards, and manage the SharePoint contract document repository.

• Research current regional and global events, including any events related to public policies, health and safety, seismic and weather threats to relevant region or job site, or governmental tariff risks to understand potential risks and impacts to the Owner. Track issues and draft memoranda to document events and risk mitigation activities.

• Perform other duties as assigned (no more than 5% of duties).

Education

• Bachelor’s degree in Business, Law, Finance, or Supply Chain or an equivalent combination of education, training and experience required.

Requirements

• At least 5+ years of experience in a comparable contracts administration or contracts management role within the energy sector or on complex capital construction projects required.

• Experience with dispute resolution, claims management, contracting, procurement, supply chain management, and commercial legal experience preferred.

• Experience with LNG or complex high-value EPC contracts preferred.

• Experience with day-to-day management of high-volume contract-related inquiries and change management preferred.

• Experience in EPC contracting and familiarity with various contract delivery methods such as LSTK, GMP, Cost-Plus, etc. preferred.

• Experience with developing training materials and delivering training to internal clients preferred.

• Knowledge of general corporate business practices, government and commercial contracting regulations and principles, subcontracting practices, and accounting and finance principles.

• Knowledge of contracting strategies.

• Strong contract negotiations skills.

• Excellent listening skills and ability to document events, details and meetings.

• Interpersonal, problem-solving and verbal and written communication skills.

• Strong analytical and mathematical skills.

• Ability to work independently with little supervision and ability to provide consultation to other members of the project team.

• Computer skills including working knowledge of spreadsheets, word processing and database software packages, internet applications and/or company-specific computer applications.

• Project Management Professional (PMP) preferred.

• Certified Professional in Supply Management(CPSM) preferred.

• Certified Federal Contracts Manager (CFCM) preferred.

• Certified Commercial Contract Manager(CCCM) preferred

• Certified Professional Contract Manager (CPCM) preferred.

• Certified Project Master (CPM) preferred.