Contract Payroll & HR Admin Specialist – In-Office

Vaco Recruiter Services; New York (NY); On-site; USD 60,000 - 72,000; Full time

Job summary

Well-Known Building Services Organization is seeking a Payroll Specialist to manage weekly payroll processing and reporting in a hands-on, office-based role in Long Island City, NY. You will ensure accurate staffing data, timely classifications, and timely resolution of discrepancies.

The role requires strong attention to detail, experience with payroll and timekeeping systems, and clear communication with field teams and colleagues.

Qualifications

• 2+ years of hands-on experience processing weekly payroll.
• Strong familiarity with timekeeping and labor distribution reporting systems.
• High attention to detail with proven ability to audit data and resolve discrepancies quickly.
• Solid communication skills for cross-departmental interaction.

Responsibilities

• Weekly Payroll & Reporting: generate, analyze, and audit weekly payroll reports.
• System Data & Classifications: ensure accurate staffing and pay classifications in HR/timekeeping systems.
• Timekeeping Reconciliation: review discrepancies and resolve issues with field ops and payroll teams.
• Union System Maintenance: assist with union management system updates to avoid delays or penalties.
• Union Dues Administration: receive, verify, and submit union dues notifications to payroll.
• Team Collaboration: work with payroll team and field personnel to resolve inquiries in compliance.

Skills

Payroll processing

Timekeeping

Data auditing

Cross-departmental comms

Tools

HRIS systems

Timekeeping systems

Job description

Well-Known Building Services Organization is seeking a Payroll Specialist to manage weekly payroll processing and reporting in a hands-on, office-based role in Long Island City, NY. You will ensure accurate staffing data, timely classifications, and timely resolution of discrepancies.

The role requires strong attention to detail, experience with payroll and timekeeping systems, and clear communication with field teams and colleagues.