Contract Operations Specialist

Bayside Solutions; California (MO); On-site; USD 70,000 - 110,000; Full time

Job summary

Bayside Solutions, Inc. in Redwood City, CA is seeking a temporary Contracts Administrator to support contract administration, lifecycle management, and day-to-day contracting operations in a fast‑paced environment.

You will review requests, prepare routine agreements using templates including NDAs and statements of work, coordinate approvals, and maintain CMS records while ensuring accuracy and compliance.

Qualifications

• Associate's or Bachelor's degree or equivalent experience in a relevant field.
• 2+ years in contract administration, legal operations, or related environment.
• Experience with contract lifecycle, intake, approvals, e-signature, and repository management.
• Familiarity with CMS or similar workflow systems; quick learner.
• Knowledge of NDAs, MSAs, SOWs, amendments, and vendor agreements.
• High accuracy and attention to detail with data quality checks.
• Ability to manage a high-volume queue with minimal supervision.
• Strong written and verbal communication with a service-oriented approach.

Responsibilities

• Review contract requests for completeness and route per intake processes.
• Triage and assign requests to attorneys and contract managers by type and priority.
• Prepare routine agreements using templates including NDAs and SOWs; escalate non-standard requests.
• Coordinate approvals and contract execution, including DocuSign envelopes and signatures.
• Maintain accurate contract records, metadata, versions, and documentation in CMS.
• Track status, aging, renewals, and expirations; follow up with stakeholders.
• Perform QC checks on entity names, dates, attachments, signatures, and versions.
• Generate recurring and ad hoc reports on volume, cycle time, and aging.
• Support amendments, renewals, terminations, closeout, and repository maintenance.
• Provide day-to-day support regarding intake, templates, signatures, and CLM usage.
• Assist with data cleanup, metadata validation, and migrations; document procedures.
• Collaborate with Legal Operations to improve workflows and training.
• Handle confidential information with sound judgment and policy adherence.

Skills

Contract Administration

Contract Lifecycle Management

Legal Operations

Document Review

CMS experience

DocuSign

Attention to detail

Cross-functional collaboration

Education

Associate's or Bachelor's degree or paralegal training

Paralegal certificate (preferred)

Tools

CMS

Contract repository

Microsoft Word

Microsoft Excel

Job description

Bayside Solutions, Inc. in Redwood City, CA is seeking a temporary Contracts Administrator to support contract administration, lifecycle management, and day-to-day contracting operations in a fast‑paced environment.

You will review requests, prepare routine agreements using templates including NDAs and statements of work, coordinate approvals, and maintain CMS records while ensuring accuracy and compliance.