Contract Operations & Records Specialist

Socket.dev; Waltham (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

The Massachusetts Department of Developmental Services (DDS) is seeking a Contract Specialist II to provide administrative support to its Contracts Unit and regional offices. The role includes processing contracts, amendments, and payments, coordinating filing, and assisting with data collection and inquiries.

Qualified applicants will have experience in business administration, proficient use of Microsoft Windows applications, and the ability to manage multiple priorities while ensuring

Qualifications

• Two years of professional or technical experience in business administration, management, or public administration, with contract management or administration focus.
• Strong proficiency in Microsoft Windows applications (Word, Excel, Access, Outlook).
• Ability to understand and apply laws, rules, and guidelines governing contracts activities.
• Excellent written and verbal communication, and ability to work independently.

Responsibilities

• Assist with finalization of service authorizations.
• Process basic regional contracts, amendments and payments, ensuring proper documentation.
• Approve provider ready payment requests in EIM system.
• Coordinate scanning and electronic filing of contracts and attachments.
• Prepare and send outgoing mailings/emails of signed contracts.
• Track and reconcile data in multiple databases.
• Organize and maintain contracts filing systems.
• Support open/close fiscal year prep including meetings and video conferences.

Job description

The Massachusetts Department of Developmental Services (DDS) is seeking a Contract Specialist II to provide administrative support to its Contracts Unit and regional offices. The role includes processing contracts, amendments, and payments, coordinating filing, and assisting with data collection and inquiries.

Qualified applicants will have experience in business administration, proficient use of Microsoft Windows applications, and the ability to manage multiple priorities while ensuring