Contract Lifecycle Management Administrator

Aegistech; New Jersey; Hybrid; USD 75,000 - 110,000; Full time

Job summary

Aegistech in New Jersey is seeking a Contract Lifecycle Management Administrator to support development, governance, and ongoing administration of the enterprise CLM program. This hybrid role requires onsite presence in Northern NJ 3-4 days per week.

The ideal candidate has hands-on CLM, contract operations, or legal operations experience and can build scalable processes, improve visibility, governance, and drive consistency across the contract lifecycle.

Qualifications

• Experience in contract lifecycle management (CLM), contract administration, or contract operations.
• Experience in contract governance and commercial contract management.
• Legal operations experience (JD not required) or paralegal exposure.

Responsibilities

• Develop, implement, and govern the organization's CLM framework.
• Establish contract management policies, procedures, standards, playbooks, and decision trees.
• Design and maintain contract intake, review, approval, and renewal workflows.
• Coordinate cross-functional participation across Sales, Finance, Legal, Compliance, IT, Security, Product Delivery, and Leadership.
• Manage contract intake, tracking, administration, and lifecycle activities.
• Perform initial contract review and identify regulatory, operational, financial, and security requirements.
• Coordinate contract routing, reviews, approvals, and escalations.
• Maintain contract repositories and metadata governance.
• Track contractual obligations, milestones, renewals, and notices.

Skills

CLM

Governance

Workflows

Cross-functional

Metrics

Tools

Jira

SharePoint

DocuSign

Job description

This role is not eligible for employer-sponsored work authorization (e.g., H-1B, OPT, CPT, etc.) or transfer. Candidates must have valid U.S. work authorization.

Candidate must be our W-2 employee. No third parties, please.

Our client in Northern NJ is seeking a Contract Lifecycle Management Administrator to support the development, implementation, governance, and ongoing administration of the enterprise contract management program. This is a hybrid position, onsite 3-4 days in Northern NJ.

This role will serve as the central point of coordination for contract-related activities across Compliance, Legal, Finance, Sales, Information Technology, Information Security, Product Delivery, and Executive Leadership.

The ideal candidate brings hands-on experience with contract lifecycle management (CLM), contract operations, or legal operations, and is comfortable building scalable processes, improving visibility, strengthening governance, and driving consistency across the contract lifecycle.

Key Responsibilities:

• Develop, implement, and govern the organization's Contract Lifecycle Management (CLM) framework.
• Establish contract management policies, procedures, standards, playbooks, job aids, and decision trees.
• Design and maintain contract intake, review, approval, and renewal workflows.
• Coordinate cross-functional participation across Sales, Finance, Legal, Compliance, Information Security, Product Delivery, and Executive Leadership.
• Manage contract intake, tracking, administration, and lifecycle activities.
• Perform initial contract review and identify contractual, regulatory, operational, financial, and security requirements.
• Coordinate contract routing, stakeholder reviews, approvals, and escalations.
• Maintain contract repositories, document management standards, and metadata governance.
• Track contractual obligations, milestones, renewals, amendments, notice periods, and decommissioning activities.
• Develop contract-related metrics, dashboards, reporting, and governance controls.
• Support audit, compliance, and contract record retrieval activities.
• Identify process improvement opportunities and support future CLM technology implementations and automation initiatives.

Desired Experience:

Candidates should possess experience in one or more of the following areas:

• Contract Lifecycle Management (CLM)
• Contract Administration
• Contract Operations
• Contract Governance
• Commercial Contract Management
• Legal Operations (J.D. not required)
• Paralegal experience with significant contract management responsibilities

Preferred Qualifications:

• Experience establishing or improving contract management programs and governance frameworks.
• Experience managing contract intake, repositories, workflows, reviews, approvals, and renewals.
• Experience coordinating cross-functional contract review processes involving Legal, Compliance, Finance, Sales, Information Security, and operational teams.
• Hands-on experience with contract administration activities, including:
• Contract intake and triage
• Initial contract review and risk identification
• Contract tracking and administration
• Renewal monitoring and notice management
• Contract repository and metadata management
• Contract amendment coordination
• Review and approval coordination
• Audit support and contract record retrieval
• Contractual commitment and obligation tracking
• Decommissioning coordination and tracking
• Experience developing metrics, reporting, governance documentation, and process controls.
• Experience supporting or implementing CLM technologies, document management systems, workflow automation tools, Jira, SharePoint, DocuSign, or comparable solutions.
• Healthcare, healthcare technology, HIPAA, Medicaid, or regulatory contract experience preferred.

Ideal Candidate Profile:

You thrive in environments where structure is evolving, and you enjoy building scalable processes from the ground up. You are detail-oriented, organized, and comfortable coordinating across multiple teams. You understand how contracts move through an organization and how to improve visibility, accountability, and risk management at every stage of the lifecycle.