Contract Licensing & Registration Specialist

Northwestern Mutual; Denver (CO); Hybrid; USD 67,000 - 72,000; Full time

Benefits offered by this job

Hybrid work flexibility after 90 days

On-site fitness facility

Medical insurance

Dental coverage

Vision coverage

401(k) match

Disability coverage

Paid holidays and PTO

Job summary

Northwestern Mutual Denver is seeking a Contract Licensing & Registration Specialist to guide new Financial Representatives through onboarding, licensing, contracting, and early career milestones. You will partner with recruiting and compliance to create a welcoming, compliant process from offer to readiness, enabling rapid integration into the firm.

The role emphasizes candidate experience, operational excellence, and cross-functional collaboration, with hybrid work after initial ramp.

Qualifications

• At least 1 year of professional administrative or onboarding experience.
• Strong organizational and communication skills.
• Experience with Microsoft Office and web-based systems.
• Ability to manage multiple priorities with attention to detail.

Responsibilities

• Deliver an exceptional candidate experience.
• Serve as primary onboarding contact from acceptance through onboarding.
• Coordinate licensing, contracting, and registration steps.
• Monitor licensing progress and proactively remove barriers to completion.
• Coordinate scheduling, fingerprints, and background checks.
• Collaborate with recruiting, training, leadership, and compliance teams.
• Ensure regulatory compliance throughout onboarding.

Skills

Administrative experience

Onboarding coordination

Customer service

Project coordination

Tools

Microsoft Office

Job description

Contract Licensing & Registration Specialist

Northwestern Mutual – Denver

At Northwestern Mutual - Denver, we believe the candidate experience doesn’t end when someone accepts an offer. In fact, that’s where the real journey begins.

As our Contract, Licensing & Registration (CLR) Specialist, you will play a critical role in transforming a candidate’s excitement into confidence, productivity, and long-term success. You will serve as the bridge between recruiting and development, guiding new Financial Representatives, Associate Financial Representatives, and team members through every step of onboarding, licensing, contracting, and integration into the firm.

This role is ideal for someone who thrives on creating exceptional experiences, building relationships, ensuring operational excellence, and supporting individuals as they launch meaningful careers.

Position Purpose

The CLR Specialist owns and coordinates the onboarding experience from offer acceptance through successful completion of licensing, training, contracting, and early career milestones.

This individual serves as a trusted guide, ensuring every individual joining our firm receives consistent, welcoming, and highly organized experience while maintaining compliance with all regulatory, licensing, and registration requirements.

By combining operational precision with a people-first approach, the CLR Specialist helps accelerate readiness, confidence, and engagement.

Key Responsibilities

• Deliver an Exceptional Candidate Experience
• Serve as the primary point of contact for new representatives from acceptance through onboarding.
• Create a welcoming, professional, and engaging experience that reflects Northwestern Mutual Denver’s culture and values.
• Proactively communicate expectations, timelines, milestones, and next steps.
• Build positive relationships that foster confidence and connection from day one.
  Guide Candidates Through Licensing & Registration
• Support candidates throughout the insurance and securities licensing process.
• Monitor licensing progress and proactively remove barriers to completion.
• Coordinate examination scheduling, registration requirements, fingerprints, and background screening activities.
• Facilitate non-resident licensing and state registration requirements.
• Track progress against onboarding milestones and licensing timelines
  Manage Contracting & Compliance Processes
• Utilize Northwestern Mutual Home Office systems to administer contracting, licensing, registration, and contract changes.
• Process onboarding, transfers, status changes, and terminations accurately and timely.
• Maintain current records and documentation while ensuring regulatory compliance.
• Track ongoing education, registration, and continuing education requirements.
  Partner Across the Organization
• Collaborate with recruiting, training, leadership, compliance, and home office teams.
• Serve as a liaison between Northwestern Mutual Denver, Home Office partners, licensing agencies, and regulatory entities.
• Support onboarding reporting, metrics, and process improvements.
• Identify opportunities to continuously elevate the new representative experience.
  What Success Looks Like
• New members feel informed, supported, and excited throughout onboarding.
• Licensing and contracting milestones are completed accurately and on schedule.
• Candidates experience a seamless transition from recruiting to training.
• Managers and leaders can easily monitor onboarding progress and readiness.
• Compliance requirements are consistently met with precision and accuracy.
• All new to our firm are positioned to begin their careers quickly and confidently.
  Preferred Qualifications
• 1+ years of professional administrative, operations, onboarding, HR, recruiting, training coordination, or customer service experience.
• Exceptional organizational and project coordination skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities while maintaining attention to detail.
• Proficiency with Microsoft Office and web-based systems.
  Why Northwestern Mutual - Denver?
• For over 160 years, Northwestern Mutual has helped individuals and families achieve financial security. At Northwestern Mutual Denver, we extend that same commitment to our people. We invest in talent, foster meaningful relationships, and create opportunities for growth, development, and impact.

What We Offer

• Competitive compensation ($67,000 - $72,000) based on experience and qualifications)
• Medical, dental, and vision coverage
• 401(k) with company match
• Short-Term and Long-Term Disability coverage
• Generous PTO and paid holidays
• Hybrid work flexibility after successful completion of first ninety (90) days
• On-site fitness facility
• Technology and resources needed to excel
• Ongoing professional development and growth opportunities

Our Promise

At Northwestern Mutual Denver, we are committed to helping every new member move confidently from “Yes” to Success. If you’re passionate about delivering exceptional experiences, supporting career development, and helping people launch successful futures, we’d love to meet you.