Contract Invoice & Purchasing Specialist

Therma LLC; San Jose (CA); On-site; USD 41,000 - 50,000; Full time

Job summary

Therma is seeking a temporary Accounts Payable / Purchasing Support in San Jose for approximately three to six months. You will review invoices, perform 3-way matching, and ensure accurate documentation while coordinating with Purchasing, AP, and Receiving teams to resolve discrepancies.

Ideal candidates have 2+ years in AP-related roles, strong Excel skills, and a proven ability to manage high-volume invoicing.

Qualifications

• 2+ years of experience in Accounts Payable, Purchasing, Logistics, or related fields.
• Proficient in Microsoft Excel, Outlook, and Word.
• Experience with PO, invoices, packing slips, and receiving docs.
• Strong attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to manage a high volume of invoices and documentation.
• Strong organizational and communication skills.

Responsibilities

• Review vendor invoices for accuracy and completeness.
• Perform 3-way matching of POs, invoices, and packing slips.
• Verify quantities against invoices and receiving documentation.
• Collaborate with Purchasing, AP, Tool Room, and Receiving to resolve discrepancies.
• Research and resolve pricing, freight, tax, and quantity variances.
• Maintain electronic records of invoices, packing slips, PODs, and documentation.
• Track open invoices and follow up on missing docs.
• Confirm materials received before payment approval.
• Assist with coding invoices to project numbers or cost codes.
• Reconcile vendor statements and resolve outstanding issues.
• Audit invoice packages for compliance.
• Support project teams with material tracking and procurement docs.
• Prepare reports for management.
• Coordinate with vendors on corrections, credits, and payment status.
• Support month-end invoice reconciliation.

Skills

Invoice reconciliation

Purchase order management

Packing slip verification

Receiving documentation review

Vendor communication

Data analysis

Spreadsheet management

Record keeping

Problem resolution

Attention to detail

Tools

Spectrum

Viewpoint

SAP

Oracle

JD Edwards

Job description

Therma is seeking a temporary Accounts Payable / Purchasing Support in San Jose for approximately three to six months. You will review invoices, perform 3-way matching, and ensure accurate documentation while coordinating with Purchasing, AP, and Receiving teams to resolve discrepancies.

Ideal candidates have 2+ years in AP-related roles, strong Excel skills, and a proven ability to manage high-volume invoicing.