Contract/Grant Manager - Limited Period

Department of Marine Resources; Augusta (ME); In loco; USD 66.000 - 94.000; Tempo pieno

Descrizione del lavoro

Department of Public Safety in Augusta, Maine, is seeking a managerial professional to coordinate contracts, grants, and compliance across state and federal programs. The role includes staff management, policy implementation, and ensuring fiscal accountability.

The position reports to senior leadership, oversees sub-recipients, and ensures adherence to complex guidelines while coordinating with internal divisions and external agencies.

Competenze

• Knowledge of applicable laws, rules, regulations, policies, and procedures.
• Knowledge of budgetary techniques and financial administration.
• Knowledge of contracting, grant compliance, and auditing standards.
• Ability to develop and implement policy initiatives and monitor outcomes.
• Ability to supervise staff and manage cross-department collaboration.
• Proficient in data processing and general office software.

Mansioni

• Administers agency contracts and grants to monitor expenditures and compliance.
• Consults with federal, state, and local agencies on contract/grant processes.
• Develops program guidelines and monitors compliance with federal requirements.
• Tracks budget information and revenue forecasting for the biennial budget.
• Audits sub-recipients and reviews internal controls for proper use of funds.
• Develops financial policies and procedures for agency and sub-recipients.

Conoscenze

Laws and regulations knowledge

Budgeting & financial management

Grants management

GAAP & auditing standards

Policy development & implementation

Data processing & information systems

Contract & grant management

Staff supervision & leadership

Communication & writing

Computer literacy

Descrizione del lavoro

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.

Department of Public Safety

Job Class Code: 0342

Grade: 27 (Supervisory)

Salary: $66,347.84 - $93,681.12/Annually (Includes 2.5% stipend)

Location: Augusta, ME

Opening Date : October 30, 2026

Closing Date : November 16, 2026

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

DESCRIPTION

This is professional services work of a managerial nature in coordinating the activities for contract/grant support, compliance, and federal coordination. Work includes managing contracts and grants; ensuring that all accounts are in compliance with the federal grants management and meet state and federal requirements; development and implementation- of internal division policies and procedures; and performs staff management functions. Work is performed under administrative direction.

REPRESENTATIVE TASKS

• Administers agency contracts and grants to manage and monitor expenditures of funds in order to stay in accordance with agency objectives and federal and state grant guidelines.
• Consults with federal, state, county, and local agencies in order to provide technical assistance concerning the contractual and funding process of each contract and grant.
• Consults with program coordinators and federal contract/grant specialists in developing program guidelines and contract/grant proposals in order to monitor agency compliance with federal contract/grant requirements.
• Researches, prepares, provides, and tracks budget information, revenue forecasting, and initiatives for agency biennial budget in order to assist departmental finance manager and advisor.
• Audits and monitors activities of sub-recipients as necessary, and reviews systems of internal controls in order to ensure that federal awards are used appropriately, performance goals are achieved, and to ensure compliance with applicable laws, rules, and regulations.
• Develops, recommends, and monitors fiscal plan and funding guidelines to allocate money in order to remain in accordance with established program goals, objectives, and priorities.
• Reviews and analyzes laws, rules, regulations, policies, and procedures; and makes recommendations for revision or repeal in order to maximize unit operations, effectiveness, and efficiency.
• Monitors revenue from all sources in order to advise superiors and make recommendations on contemplated expenditures.
• Develops and implements financial policies and procedures for agency and sub-recipient activities in order to comply with policies, procedures, and guidelines.
• Implements, administers, and complies with human resource laws, policies, procedures, and practices including: AA/EEO, recruitment, employment, position classification, performance appraisals, staff development, training, discipline, contract administration, security of information systems, and employee safety in order to ensure fair and equitable treatment of subordinate personnel.

KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED

• Knowledge of applicable laws, rules, regulations, policies, and procedures.
• Knowledge of budgetary techniques, methods, and practices, Knowledge of financial administration and contract/grants management.
• Knowledge of administration and implementation of statewide and program policies and initiatives in support of agency goals and objectives established by executive management.
• Knowledge of generally accepted accounting principles.
• Knowledge of auditing standards, procedures, and practices.
• Knowledge of policy development and practices to ensure clear and actionable financial management.
• Knowledge of data processing and information services, training methods, and techniques.
• Ability to manage programs involving contracting a wide variety of services.
• Ability to analyze issues, reach logical conclusions, and make sounds decisions.
• Ability to develop and present new policy initiatives and implement changes.
• Ability to establish and maintain effective working relationships.
• Ability to conduct special studies, assignments, and prepare correspondence and reports.
• Ability to direct, oversee, and supervise the work of assigned employees.
• Ability to communicate effectively.
• Ability to write clearly and effectively.
• Ability to use applicable computer programs.

MINIMUM QUALIFICATIONS

An eight year combination of education, training, and or progressively responsible experience in procurement support, contract/grant compliance.