Contract/Grant Manager - Limited Period

Department of Public Safety; United States; On-site; USD 66,000 - 94,000; Full time

Job summary

Department of Public Safety in Augusta, ME seeks a manager to coordinate contracts and grants for grant support, compliance, and federal coordination. You will oversee contracts, ensure compliance with federal and state requirements, and lead internal policy development under administrative direction.

The role requires managing sub-recipients, budget forecasting, and program guidelines while ensuring financial controls and effective staff management.

Qualifications

• Experience coordinating contracts and grants to manage expenditures in line with objectives and grant guidelines.
• Knowledge of federal grants management and compliance requirements.
• Ability to develop and monitor internal policies for fiscal management and program operations.

Responsibilities

• Administers agency contracts and grants to monitor expenditures and ensure compliance.
• Consults with federal, state, county, and local agencies to provide technical assistance on contracts and grants.
• Develops and monitors fiscal plans and funding guidelines to align with program goals and priorities.
• Reviews laws and policies to improve unit operations and efficiency.

Skills

Contract management

Grants management

Budgeting

Policy development

Communication

Job description

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

Department of Public Safety Job Class Code: 0342 Grade: 27 (Supervisory) Salary: $66,347.84 - $93,681.12/Annually (Includes 2.5% stipend) Location: Augusta, ME Opening Date: October 30, 2026 Closing Date: November 16, 2026 Currently, this position is not eligible for visa sponsorship or STEM OPT extensions. This position will support the distribution of grant funds from the Rural Healthcare Transformation Project (RHCTP) to support Maine EMS Community Paramedicine programs.

DESCRIPTION

This is professional services work of a managerial nature in coordinating the activities for contract/grant support, compliance, and federal coordination. Work includes managing contracts and grants; ensuring that all accounts are in compliance with the federal grants management and meet state and federal requirements; development and implementation- of internal division policies and procedures; and performs staff management functions. Work is performed under administrative direction.

REPRESENTATIVE TASKS

• Administers agency contracts and grants to manage and monitor expenditures of funds in order to stay in accordance with agency objectives and federal and state grant guidelines.
• Consults with federal, state, county, and local agencies in order to provide technical assistance concerning the contractual and funding process of each contract and grant.
• Consults with program coordinators and federal contract/grant specialists in developing program guidelines and contract/grant proposals in order to monitor agency compliance with federal contract/grant requirements.
• Researches, prepares, provides, and tracks budget information, revenue forecasting, and initiatives for agency biennial budget in order to assist departmental finance manager and advisor.
• Audits and monitors activities of sub-recipients as necessary, and reviews systems of internal controls in order to ensure that federal awards are used appropriately, performance goals are achieved, and to ensure compliance with applicable laws, rules, and regulations.
• Develops, recommends, and monitors fiscal plan and funding guidelines to allocate money in order to remain in accordance with established program goals, objectives, and priorities.
• Reviews and analyzes laws, rules, regulations, policies, and procedures; and makes recommendations for revision or repeal in order to maximize unit operations, effectiveness, and efficiency.
• Monitors revenue from all sources in order to advise superiors and make recommendations on contemplated expenditures.
• Develops and implements financial policies and procedures for agency and sub-recipient activities in order to comply with policies, procedures, and guidelines.
• Implements, administers, and complies with human resource laws, policies, procedures, and practices including: AA/EEO, recruitment, employment, position classification, performance appraisals, staff development, training, discipline, contract administration, security of information systems, and employee safety in order to ensure fair and equitable treatment of subordinate personnel.

KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED

• Knowledge of applicable laws, rules, regulations, policies, and procedures.
• Knowledge of budgetary techniques, methods, and practices.
• Knowledge of financial administration and contract/grants management.
• Knowledge of administration and implementation of statewide and program policies and initiatives in support of agency goals and objectives established by executive management.
• Knowledge of generally accepted accounting principles.
• Knowledge of auditing standards, procedures, and practices.
• Knowledge of policy development and practices to ensure clear and actionable financial management.
• Knowledge of data processing and information services, training methods, and techniques.
• Ability to manage programs involving contracting a wide variety of services.
• Ability to analyze issues, reach logical conclusions, and make sounds decisions.
• Ability to develop and present new policy initiatives and implement changes.
• Ability to establish and maintain effective working relationships.
• Ability to conduct special studies, assignments, and prepare correspondence and reports.
• Ability to direct, oversee, and supervise the work of assigned employees.
• Ability to communicate effectively.
• Ability to write clearly and effectively.
• Ability to use applicable computer programs.

MINIMUM QUALIFICATIONS

An eight year combination of education, training, and or progressively responsible experience in procurement support, contract/grant compliance.

BENEFITS OF WORKING FOR THE STATE OF MAINE

No matter where you work across Maine state government, you find employees who embody our state motto- "Dirigo" or "I lead" as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
Retirement Plan – The State of Maine contributes 14.06% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

Equal Opportunity Statement

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.