Accounting & Procurement Coordinator

MaineGuide; Augusta (ME); On-site; USD 57,000 - 80,000; Full time

Job summary

Department of Health and Human Services in Augusta, ME is seeking a Management Analyst II to provide contract and financial analysis and support to Agency Procurement & Program Administrators. Located in Augusta, this full-time role includes managing information for audits, coordinating procurement activities, and generating financial reports.

The position requires eight years of education, training, and/or experience in organizational systems analysis, with a strong emphasis on Excel-based

Qualifications

• Eight (8) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.
• Preference will be given to candidates with experience creating and analyzing financial reports and other procurement activities.
• 1.A demonstrated ability to successfully create and analyze financial reports using Microsoft Excel and other computer-based tools.
• 2.Experience in the development of contracts or financial processes; preferably procurement experience that involves an understanding of funding sources.
• 3.Experience processing invoices and payments, analyzing reconciliations, and troubleshooting financial and procurement activities to maintain compliance.
• 4.Experience working with others to gather data and/or summarize information related to projects, audits, or other requests.

Responsibilities

• Provide contract and financial analysis and support to Agency Procurement & Program Administrators.
• Manage and coordinate the collection of information for audit requests.
• Support administrative agreements, delivery orders, requisitions, and other procurement activities.
• Refresh and run financial reports supporting the manager of the unit.
• Process and research payments via accounting systems.
• Analyze and support other non-contract procurement activities for the office such as the procurement card, travel arrangements & reservations, and other requisitions.
• Oversee the work of an Accounting Assistant Technician.

Skills

Financial report analysis

Procurement knowledge

Data gathering

Education

Eight years of education/training/experience

Tools

Microsoft Excel

Job description

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

Department of Health and Human Services (DHHS)

Management Analyst II

Opening Date:October 28, 2026

Closing Date:November 10, 2026

Job Class Code:0393

Grade:24 (Pro/Tech)

Salary: $56,888.00 - $79,768.00 per year*

*This is inclusive of a 5.33% recruitment and retention stipend

Position Number:03000-4529

Location:This is a full-time position located in Augusta, Maine.

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Core Responsibilities:

• Provide contract and financial analysis and support to Agency Procurement & Program Administrators.
• Manage and coordinate the collection of information for audit requests.
• Support administrative agreements, delivery orders, requisitions, and other procurement activities.
• Refresh and run financial reports supporting the manager of the unit.
• Process and research payments via accounting systems.
• Analyze and support other non-contract procurement activities for the office such as the procurement card, travel arrangements & reservations, and other requisitions.
• Oversee the work of an Accounting Assistant Technician.

Minimum Qualifications:

Eight (8) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.

Preference will be given to candidates with experience creating and analyzing financial reports and other procurement activities.

The background of well-qualified candidates will demonstrate the following

competencies:

• 1.A demonstrated ability to successfully create and analyze financial reports using Microsoft Excel and other computer-based tools.
• 2.Experience in the development of contracts or financial processes; preferably procurement experience that involves an understanding of funding sources.
• 3.Experience processing invoices and payments, analyzing reconciliations, and troubleshooting financial and procurement activities to maintain compliance.
• 4.Experience working with others to gather data and/or summarize information related to projects, audits, or other requests.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.

Agency information:

The Department of Health and Human Services