Contract Document Control Specialist – QMS

Talentify; Rockford (IL); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical benefits

Dental & vision

401(k)

Life insurance

Disability insurance

HSA

Transit benefits

Employee assistance

Job summary

Aston Carter is seeking a Temporary Document Control Specialist for a 60-day contract based in Rockford, IL. This role focuses on developing, organizing, maintaining, and governing controlled documentation within the Quality Management System (QMS), including SOPs, work instructions, and training materials.

You will manage the document lifecycle, partner with SMEs, ensure compliance, support audits, and drive continuous improvement.

Qualifications

• 1–2 years of experience using Microsoft Word and Excel formatting.
• 1–2 years of experience in administrative support, document control, HR or training coordination, or similar document-heavy roles.
• Experience in a regulated quality/compliance environment.
• High school diploma or GED.
• Strong document control and archival practices.
• Proficiency in data entry, filing, scanning, and document imaging.

Responsibilities

• Develop, standardize, and maintain controlled documentation including SOPs, work instructions, process flows, policies, the Quality Manual, and related forms.
• Manage the full document lifecycle, including creation, revision, approval, version control, distribution, and archival of documentation.
• Partner with subject matter experts and department leaders to ensure documentation accurately reflects current processes and operational needs.
• Maintain document control systems to ensure proper organization, accessibility, and compliance across all departments.
• Ensure all documentation aligns with quality standards, regulatory expectations, and internal policies.
• Support internal and external audits by providing accurate, up-to-date documentation and helping ensure audit readiness.
• Monitor and identify gaps, inconsistencies, or outdated documentation and drive updates to improve clarity and effectiveness.
• Align training materials and onboarding content with controlled documentation to ensure consistent execution of processes.
• Support change management by ensuring document updates are properly reviewed, approved, communicated, and implemented.
• Promote a culture of standardization, accountability, and continuous improvement across the organization.
• Provide administrative and documentation support for cross-functional quality and process improvement initiatives when needed.
• Review, organize, and update documentation in preparation for upcoming audits, ensuring materials are complete and audit-ready.
• Collaborate closely with quality, operations, distribution, and other teams to understand processes and translate them into clear documentation.
• Format, upload, and manage documents using Microsoft Office tools on a repeated and consistent basis.
• Perform data entry, filing, scanning, document imaging, and document processing tasks to maintain accurate records.
• Support document review activities to verify accuracy, completeness, and compliance with established policies and procedures.

Skills

Attention to detail

Document control

Strong communication

Cross-functional collaboration

Administrative skills

Organizational skills

QMS familiarity

Education

High school diploma or GED

Tools

Confluence

Microsoft Office

Job description

Aston Carter is seeking a Temporary Document Control Specialist for a 60-day contract based in Rockford, IL. This role focuses on developing, organizing, maintaining, and governing controlled documentation within the Quality Management System (QMS), including SOPs, work instructions, and training materials.

You will manage the document lifecycle, partner with SMEs, ensure compliance, support audits, and drive continuous improvement.