Contract Coordinator (Temporary)

Perry Homes; Houston, Northern (TX, KY); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Financial planning

Time off & balance

Family & lifestyle

Job summary

Perry Homes in Houston, TX is seeking a Contract Coordinator to manage the contract process from receipt to closing. You will support contract administration and closing by ensuring accurate processing, precise documentation, and timely collaboration with internal teams and external partners.

The role emphasizes meticulous data entry, document control, and adherence to closing procedures, with opportunities to leverage D365, Sales Hub, and Power BI in daily workflows.

Qualifications

• High school diploma or equivalent is required.
• 1–3 years of administrative or clerical experience, preferring contract administration/closing experience.
• Proven ability to manage multiple priorities with meticulous attention to detail.
• Proficiency in Microsoft Office(Outlook/Excel/Word/PowerPoint).
• Experience with internal systems such as D365, Sales Hub, or comparable platforms is preferred.
• 10-key by touch is desirable.
• Texas Notary Public commission eligibility preferred.

Responsibilities

• Process and review Earnest Money Contract Packages with accuracy.
• Handle Earnest Money received via mail, wire, and electronic payments.
• Maintain precise records and data entry into company databases.
• Serve as advanced user of internal platforms like D365, Sales Hub, Power BI.
• Upload and manage customer docs in Virtual Contract Storage/MyAccount systems.
• Collaborate with Sales, Accounting, Title Companies, and other departments to resolve issues.
• Prepare closing files with complete documentation.
• Dispatch title packages and closing instructions to Title Companies promptly.
• Verify all documents are uploaded and finalized prior to closing using tracking tools.
• Review closing documents with Title Companies before closing.

Skills

Detail-oriented

MS Office

Multi-tasking

D365

Sales Hub

Power BI

10-key by touch

Education

High school diploma or equivalent

Tools

D365

Sales Hub

Power BI

Job description

About The Role

This position is responsible for managing the contract process from initial receipt through closing. The Contract Coordinator supports both contract administration and closing functions by ensuring accurate processing of contract packages, maintaining documentation, coordinating with internal departments and external partners, and facilitating a smooth and timely closing process.

What You’ll Do

• Process and review Earnest Money Contract Packages with diligence and accuracy.
• Handle Earnest Money received through mail, wire transfers, and electronic payment methods.
• Maintain comprehensive and precise records of received documentation, performing timely data entry into company databases.
• Serve as an advanced user of internal platforms such as D365, Sales Hub, and Power BI.
• Upload and manage customer documentation in Virtual Contract Storage/MyAccount systems.
• Collaborate with Sales Professionals, Accounting, Title Companies, and other departments to resolve contract and closing-related issues.
• Prepare closing files, ensuring completeness of all necessary documentation.
• Dispatch title packages and closing instructions to Title Companies promptly.
• Verify that all required documents are uploaded and finalized prior to closing, utilizing tracking tools such as monthly closing spreadsheets.
• Review closing documents with Title Companies before closing procedures.
• Secure necessary signatures and notarize closing documents when applicable.

What We’re Looking For

• High school diploma or equivalent is required.
• 1–3 years of relevant administrative or clerical experience, with a preference for contract administration and/or closing experience.
• Proven ability to manage multiple priorities with meticulous attention to detail.
• Demonstrated proficiency in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Experience with internal systems such as D365, Sales Hub, or comparable platforms is preferred.
• Proficiency with 10-key by touch is desirable.
• Eligibility to obtain or maintain a Texas Notary Public commission is preferred.

Why You Will Love Working Here

• Competitive compensation and benefits package:
  • Medical, dental, vision coverage
  • Financial Planning
  • Time Off & Life Balance
  • Family & Lifestyle
• Opportunities for growth and development
• Culture that is collaborative, inclusive, fast-paced, people-first
• Stable company with strong reputation in the market

Why Join Perry Homes?

At Perry Homes, we’re committed to integrity, excellence, and service—values that guide every customer interaction. Join a team where your work directly contributes to an exceptional homebuying experience and a trusted brand. We’re committed to creating an inclusive workplace where people can do their best work.

Perry Homes is an Equal Opportunity Employer