Closing Coordinator/Office Administrator

PulteGroup; Seattle (WA); On-site; USD 37,000 - 47,000; Full time

Benefits offered by this job

401(k) plan

Medical, dental, and vision insurance

Disability and life insurance

Voluntary insurance options

Tuition reimbursement

Paid holidays

Paid time off (CA exception)

Job summary

PulteGroup in Seattle is seeking an organized Contracts/Closing Administrative Specialist to support sales through contract processing, closing documentation, and coordination with buyers, lenders, and title companies.

The role involves entering contracts, change orders, and options, maintaining files, resolving discrepancies, and assisting with scheduling closings and reporting. A Bachelor's degree and 1–3 years in contracts or closing in homebuilding preferred.

Qualifications

• Bachelor's degree or equivalent required.
• 1–3 years in contracts or closing experience in homebuilding preferred.
• Knowledge of accounting principles, contract laws, and Microsoft Office software.

Responsibilities

• Input sales contracts, addendums, and change orders into computer software for tracking.
• Verify accuracy and completeness of contracts and change orders; obtain approvals.
• Input options from customer selections into system; maintain contract files and logs.
• Assist buyers with mortgage loans and coordinate with title company to schedule closings.
• Communicate with buyers regarding closing; resolve issues with other departments.

Skills

Contract management

Closing processes

Microsoft Office

Communication skills

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Build a Career That Builds Your Future — with PulteGroup!

Welcome to PulteGroup where we believe in building more than just homes—we believe in building inspired employees, meaningful careers, and a legacy of excellence. If you're looking for work that moves you, a team that values your ideas, and a company that brings you pride, you’ve come to the right place.

As one of the nation’s largest and most respected homebuilders, PulteGroup offers opportunities to grow within a Fortune 500 company that’s consistently recognized as a Fortune 100 Best Company to Work For and a certified Great Place to Work. We’re driven by the bold purpose of Building Incredible Places for People to Live Their Dreams.

For over 70 years, we’ve been building more than homes—we’ve been building trust, innovation, and a culture where every team member is empowered to thrive. Join a company that champions inclusion, celebrates diversity, and supports your personal and professional journey.

Headquartered in vibrant Atlanta, Georgia, and operating in over 45 markets nationwide, we’re proud to build homes through our trusted family of brands—including Innovative Construction Group, Centex, Pulte Homes, Del Webb, DiVosta Homes, American West, and John Wieland Homes and Neighborhoods, Pulte Mortgage, PGP Title, Pulte Insurance Agency —all united under the PulteGroup name.

Job Summary

Primary responsibility for supporting the sales function by performing administrative tasks related to sales contracts processing and closing. To include, working with personnel at the community and homebuyers to assist in preparation of closing documents and contracts.

Primary Responsibilities

• Input sales contracts, addendums, and change orders into computer software for tracking
• Verify the accuracy and completeness of all contracts and change orders submitted. Verify approval signature
• Input all options from the customer selections into system
• Maintain files for and distribute contracts and change orders
• Maintain the problem log for contracts with discrepancies
• Assist buyers with mortgage loans and work closely with title company to schedule closing and resolve issues to facilitate closing
• Communicate with and assist buyers regarding all aspects related to the closing of their new home. Answer questions and solve problems for the buyer through communication with other departments
• Coordinate with Construction and Sales departments the scheduling of all requirements for a timely walk and close
• Set key/closing appointments and ensure that projections for required number of key/closings are consistently met according to the project's established goals
• Manage daily operations of the Bellevue division office, including building maintenance requests, parking validation, and supply orders
• Assist Sales Leadership with Model Home management, including supply orders, cleaning and maintenance requests, and other logistical coordination
• Assist Sales Leadership with running reports and special projects as assigned
• Assist Sales and Marketing Leadership with signage orders, email blast reviews, brochure and collateral edits, and event planning/coordination as needed

Management Responsibilities

• Not applicable

SCOPE

• Decision Impact: Individual
• Department Responsibility: None
• Budgetary Responsibility: No
• Direct Reports: No
• Indirect Reports: No

Required Education

• Minimum Bachelor's Degree or equivalent

Required Experience

• Related Functional Experience: Minimum of 1-3 years in Contracts or Closing experience preferably in the homebuilding industry
• Knowledge of accounting principles, contract laws, and Microsoft Office software
• Ability to prioritize, meet strict deadlines, and communicate and write effectively

PAY RANGE

• $27.21 - $34.03 per hour
• Hired applicant will be eligible for annual bonus incentive

Benefits

• Employees are eligible to participate in the Company’s 401(k) Plan.
• Employees (and their families) are eligible for medical, dental, and vision insurance coverage.
• Employees are covered by company-paid disability and basic life insurance.
• Voluntary insurance coverage options, including critical illness and hospital indemnity, are also available.
• In addition, the Company offers an Employee Assistance Program and tuition reimbursement (as applicable).
• In addition to up to 9 paid company holidays per year, employees with less than 10 years of service are eligible for up to 23 paid days off and employees with 10 or more years of service are eligible for up to 28 paid days off.
• Note that all Sales Consultants, except those in CA, are not eligible for paid time off, but receive the equivalent days in unpaid time off and 8 paid sales holidays.
• Employees should consult with their local Human Resources Representative to discuss the composition of their available time off, which may differ based on work location and paid sick time eligibility.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. We will provide a reasonable accommodation to a qualified applicant with a disability that will enable the individual to have an equal opportunity to participate in the application process and to be considered for a job.

This Organization Participates in e-Verify

Pulte Homes of Minnesota is an equal employment opportunity/affirmative action employer.