Contract Coordinator - Gateway West

Health, Housing, Homelessness; Albuquerque (NM); On-site; USD 55,000 - 75,000; Full time

Job summary

Health, Housing, Homelessness is seeking a contract administration professional to coordinate contract activities and evaluate City-funded programs. The role ensures objectives are met and compliance with grant requirements, while supporting reporting and data analysis for management.

The position requires a Bachelor's degree in public or related field, plus multiple years of experience in community or contract compliance, including supervisory responsibilities.

Qualifications

• Bachelor's degree in public administration, business administration, or social services.
• Three years of experience in community, social or human services, planning or contract compliance.
• Two years of supervisory experience.

Responsibilities

• Coordinate the evaluation and monitoring of contract activities and City-funded programs.
• Develop and implement forms, processes, procedures, and policies for consistent grant methodology.
• Prepare and submit reports and statistical summaries for management and governmental reporting requirements.
• Establish and maintain relationships with Federal and State funding partners and other agencies.
• Provide administrative support, customer service, and timely information to management and staff.

Skills

Coordination

Grant management

Report writing

Communication

Supervisory experience

Education

Bachelor's degree in Public Administration / Business Administration / Social Services

Job description

Coordinate and participate in the administration and implementation of contract activities; coordinate the evaluation and monitoring of grant and City funded programs; ensure intended objectives are being met and comply with grant and contract-specific requirements; perform the more technical and complex tasks relative to assigned area of responsibility.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

ESSENTIAL FUNCTIONS

Essential functions may include but are not limited to the functions listed below. Must be able to perform the essential functions of the job with or without a reasonable accommodation.

1. Develop forms, processes, procedures and policies for the purpose of implementing a consistent City funded proposal methodology.
2. Identify opportunities for improving service delivery methods and procedures; identify resource needs; review with appropriate management staff; implement improvements.
3. Coordinate the evaluation and monitoring of contracts and City-funded programs; ensure intended objectives are being met and comply with grant and contract specific requirements; ensure and monitor compliance with the rules and regulations of the City.
4. Perform and assist in analysis for assigned contracts including, but not limited to, impact of services, monitoring, impact of services on the community; record and track contracts in various systems; ensure compliance of City, State, Federal, and non-Federal guidelines.
5. Develop and analyze reports related to assigned contracts; review and approve contract amendments, budget modifications, programmatic reports, and other related contract documents.
6. Coordinate and participate in the administration and implantation of contract activities, including but not limited to, operational planning, site visit travel, purchase of equipment and other supplies, personnel acquisition; coordination with outside agencies; development and scheduling of training; and the coordination of a wide-variety of community-based efforts.
7. Create, coordinate and review the formulation, finalization and approval of contracts as required in coordination with management, legal, fiscal, budget, purchasing, contractors, vendors, and/or tenants. Provide ongoing contract oversight as applicable.
8. Respond to information requests from management and various information users; provide end users with a wide variety of reports and data to enhance their ability to respond effectively to their needs; and provide accurate and relevant information in a timely and professional manner.
9. Assist in the implementation of goals and objectives; implement approved policies and procedures.
10. May develop, recommend, and implement a variety of long- and short-range plans, programs, filing systems and special projects aimed at the improvement of activities within assigned area.
11. Attend meetings, prepare correspondence, memoranda, documentation and presentation materials for meetings; disseminate information to City staff.
12. Prepare and submit reports or statistical summaries on assigned area of data or information analysis. Compute and generate detailed statistical reports for management and staff review and to meet governmental reporting requirements.
13. Establish and maintain relationships with Federal and State funding partners, as well as other funding agencies; serve as liaison for the assigned department with other City departments, divisions and outside agencies.
14. Assist with administrative support and customer service as needed. Perform research of possible grant funding opportunities; develop additional funding resources for both current and proposed services and programs.
15. Prepare and submit contract proposals; monitor proposals and funding application requirements.

SUPPLEMENTAL FUNCTIONS

1. Perform related duties and responsibilities as required.

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

Bachelor's degree from an accredited college or university in public administration, business administration, or social services; and

Three (3) years of experience in any of the following areas; community, social or human services, planning or contract compliance.

To include Two (2) years of supervisory experience.

ADDITIONAL REQUIREMENTS

Possession of a Valid New Mexico Driver’s License, or the ability to obtain by date of hire.

Possession of a valid City Operator’s Permit (COP) within six (6) months from date of hire.

ENVIRONMENTAL

Office environment; exposure to computer screens; field environment, travel from site to site.

PHYSICAL

Essential and supplemental functions may require maintaining physical condition necessary for sitting for prolonged periods.