Contract Coordinator

City of Arlington; United States; On-site; USD 48,671 - 60,839; Full time

Job summary

The City of Arlington is seeking a Construction Contracts Coordinator to oversee administrative and technical functions related to construction contracts and procurement. Responsibilities include contract administration, managing bids, and maintaining documentation for successful project execution.

Ideal candidates will have experience in the construction industry and knowledge of procurement procedures. This position requires strong organizational skills, attention to detail, and proficiency in contract management systems.

Qualifications

• Strong knowledge of American Institute of Architects contract requirements.
• Ability to perform all aspects of the municipal bidding process.
• Skilled in providing excellent customer assistance.

Responsibilities

• Coordinate procurement processes and receive proposals/bids.
• Write and review contract specifications.
• Create purchase orders in Workday and e-Builder.

Skills

Knowledge of procurement procedures

Proficiency in Microsoft Office Suite

Communication skills

Organizational skills

Ability to operate office equipment

Education

Two years of college coursework in Business or related field

Tools

Workday

e-Builder

Job description

Salary: $48,671.20 - $60,839.00

Under general supervision, coordinates administrative and technical functions related to construction contracts and procurement processes. Responsibilities include preparation and administration of contracts, coordination of consultant and contractor pay applications, development of bid specifications, processing purchase orders, and maintaining project documentation to support the successful execution of construction projects.

ESSENTIAL JOB FUNCTIONS

• Write and review contract specifications based on current industry standards; the ability to perform all aspects of the municipal bidding process.
• Thorough knowledge of departmental and organizational policies and procedures and ability to answer questions and disseminate information regarding those policies.
• Coordinate the procurement processes and the receipt of proposals/bids according to advertisement requirements and City procurement policies.
• Research source documents and assemble data for specifications, reports, pay applications and contracts.
• Research and maintain field and/or various complete sets of records, correspondences, reports, shop drawings, as‑built drawings, specifications, warranties, etc.; and, research, compile and develop reports.
• Create purchase orders in Workday and e‑Builder; work with staff in other departments to ensure project budget amounts are transferred into the correct accounts in Workday and e‑Builder to facilitate the processing of purchase orders and payments to vendors.

OTHER JOB FUNCTIONS

• Other administrative support for special projects and initiatives as assigned.
• Assist with process improvements related to contract administration and procurement.
• Perform other job‑related duties as assigned.
• Strong organizational skills with attention to detail and accuracy.

Minimum Qualifications

• Knowledge, Skills and Abilities Required:
• Knowledge of American Institute of Architects and public works contract requirements, including development, bidding, bid award, implementation, inspections, punch lists and warranty notices.
• Knowledge of procurement procedures at federal, state, and local governmental levels.
• Knowledge of American Institute of Architects contract software.
• Knowledge of proper English, spelling, and punctuation.
• Ability to receive detailed information through oral communication, and to make fine discrimination with sound.
• Knowledge of office and administrative practices and procedures.
• Proficiency in Microsoft Office Suite and contract/project management systems (e.g., Workday, e‑Builder).
• Skill in communicating professionally and tactfully with other city employees and the public by oral and written means.
• Ability to operate a variety of office equipment including PC, telephone, calculator, scanner, and copier.
• Physical Abilities: filing, pulling, seeing, sorting, squatting, standing, stooping, twisting body, typing, walking, and writing.
• Provide excellent customer assistance to both internal and external customers.
• Establish and maintain effective working relationships with peers, management within the city, and citizens.
• Work in an indoor environment.
• Work independently under general instructions.
• Plan, organize, monitor, and collaborate with internal and external stakeholders to accomplish unit objectives.
• Qualifying Education and Experience: Two years of college with coursework in Business, Business Administration, and/or Accounting, plus 3-4 years related experience working in the construction industry.

Employment Screening Required: Criminal background check.

Equal Opportunity Employer: The City of Arlington is an Equal Opportunity Employer.

The City will make reasonable accommodations upon request for qualified individuals with disabilities. Requests for reasonable accommodations should be sent to [e-mail].