Contract Closeout Specialist (Junior) (0035)

OCT Consulting, LLC; Vermont; Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

401K retirement plan with 3% employer

Paid Time Off

Life Insurance, Short- and Long-Term

Training Benefits

Job summary

OCT Consulting LLC seeks a Contract Closeout Specialist (Junior) to support Federal Government contracts. The role requires 2–3 years of closeout experience, FAR knowledge, and DHS/CBP familiarity. Remote work is allowed, with onsite in Washington, DC at least two days per week.

Responsibilities include closing various contract types, preparing BCMs, SF30 modifications, FPDS-NG records, and reviewing SAP data and UDOs. Competitive compensation and benefits are offered.

Qualifications

• Two+ years of federal contract closeout experience.
• Familiarity with FAR and DHS/CBP policies.
• Experience with closing FFP, T&M, LH and cost contracts is preferred.

Responsibilities

• Collaborate with CBP personnel, Program Offices, Auditors, and Contractor POCs to facilitate closeouts.
• Locate and assist in identifying CBP contracts eligible for closeout.
• Ensure physical contract completion by securing all required written documents and concurrences in the contract file.
• Interpret financial reports, including SAP data, invoices, disbursements, and Undelivered Orders (UDOs).
• Receive and process requests to de-obligate excess funding.
• Draft closeout documents such as BCMs, SF30 modifications, and FPDS-NG records.
• Update databases, spreadsheets, and systems to reflect accurate closeout actions.

Skills

Contract closeout experience

FAR knowledge

US Citizenship

Education

Bachelor’s Degree

Tools

ECFS (DHS Electronic Contract Filing System)

Job description

Contract Closeout Specialist (Junior) (0035)

OCT Consulting is a business management and technology consulting firm that supports Federal Government clients. We provide consulting services in the areas of Strategy, Process Improvement, Change Management, Program and Project Management, Acquisition/Procurement, and Information Technology.

Responsibilities and Duties

We are seeking Acquisition Professionals with a minimum of 2–3 years of professional work experience as a Contract Specialist or in Contracting and Procurement, preferably supporting an acquisition office in the Contract and Procurement Series (1102). This background may be established as a federal government employee, a contractor supporting a Federal or commercial acquisition office, or a combination of both.

The ideal candidate has experience in closing various contract types, including Firm-Fixed Price, Cost-Reimbursement, Time and Material, Labor Hour, and hybrid contracts. Additionally, they have a strong working knowledge of the Federal Acquisition Regulations (FAR) and the proven ability to interpret Department of Homeland Security (DHS) Acquisition Regulations, DHS manuals and guides, and CBP policies.

Although remote work is authorized, candidates should anticipate being onsite in Washington, D.C. at least two days a week.

Key Responsibilities & Duties

• Collaborate with CBP personnel, Program Offices, Auditors, and Contractor POCs to facilitate closeouts.
• Locate and assist in identifying CBP contracts eligible for closeout.
• Ensure physical contract completion by securing all required written documents and concurrences in the contract file.
• Interpret financial reports, including SAP data, invoices, disbursements, and Undelivered Orders (UDOs).
• Receive and process requests to de-obligate excess funding.
• Draft closeout documents such as Business Clearance Memorandums (BCMs), SF30 modifications, and FPDS-NG records.
• Update databases, spreadsheets, and systems to reflect accurate closeout actions.

Qualifications

• Minimum of two (2) years of federal contract closeout experience
• Bachelors' Degree is preferred
• Current or previous DHS Suitability is preferred
• Current or previous work with DHS US Customs and Border Protection (CBP) is preferred
• Must have experience with preparation of expired contracts for archiving or destruction
• Must have experience with closing FFP contract types. Experience with other contract types like T&M, LH, and cost is preferred.
• Experience with DHS Electronic Contract Filing System (ECFS) is preferred
• Must be able to obtain or retain a Public Trust clearance.
• The investigation will involve a credit, fingerprint, and law enforcement agency check
• Must be a US Citizen

The position includes competitive compensation and a full suite of benefits:

• Medical, Dental, and Vision insurance
• Retirement savings 401K plan provided by an industry-leading provider with 3% employer contributions.

• Paid Time Off

• Life Insurance, Short- and Long-Term disability benefits

• Training Benefits

Salary Range: $60,000-75,000 per year commensurate with experience, education, etc.

About OCT Consulting

OCT Consulting LLC is a SmallBusiness (SB) providing professional services and information technology solutions to the Federal government and commercial clients.

Founded in 2013, we bring the agility of operations and a management team with a track record of leading successful engagements at major Federal government agencies.

At OCT we believe in creating a work environment where employees can thrive based on their abilities, skills, and achievements. We are dedicated to providing career growth and professional development based on individual merit and fostering a workplace where everyone’s contributions are valued and recognized.