Contract Closeout Specialist

Strategic Alliance Business Group (SABG); El Segundo (CA); On-site; USD 125,000 - 149,000; Full time

Job summary

SABG is seeking a Contract Closeout Specialist to support SZK within the U.S. Space Force by managing the final closeout of assigned Government contracts.

The candidate will verify delivery, inspection, and acceptance of end items and ensure all administrative, financial, and reporting actions are resolved before closeout recommendations. The role requires hands-on experience with FAR, government contract administration, closeout documentation, and coordinating with contracting officers, program

Qualifications

• Experience in government contract closeout processes and documentation.
• Familiarity with FAR requirements and contract administration.
• Strong coordination and communication with contracting officers, program managers, and finance personnel.

Responsibilities

• Perform final closeout reviews to verify contractual obligations are satisfied.
• Confirm delivery, inspection, and acceptance of end items with complete documentation.
• Resolve administrative, financial, and reporting actions before closeout approval.
• Review contract files, modifications, invoices, and records for accuracy.
• Identify gaps and discrepancies delaying closeout and coordinate resolutions.
• Prepare closeout checklists, status reports, and recommendations per government requirements.
• Maintain organized contract records per records management policies.

Skills

Contract closeout

Government contracting

Documentation

Regulations

Education

BA/BS

Job description

Brief Description
SABG is seeking a Contract Closeout Specialist to support SZK within the U.S. Space Force by managing the final closeout of assigned Government contracts. This position ensures contractual end items have been delivered, inspected, and accepted, and that all outstanding administrative, financial, and reporting actions are resolved before recommending contracts for closeout. The ideal candidate has hands-on experience with Government contract administration, closeout documentation, compliance requirements, and coordination with contracting officers, program managers, finance personnel, and other stakeholders to ensure contracts are properly and efficiently closed in accordance with applicable regulations and procedures.
SABG is seeking a Contract Closeout Specialist to support SZK within the U.S. Space Force by managing the final closeout of assigned Government contracts. This position ensures contractual end items have been delivered, inspected, and accepted, and that all outstanding administrative, financial, and reporting actions are resolved before recommending contracts for closeout. The ideal candidate has hands-on experience with Government contract administration, closeout documentation, compliance requirements, and coordination with contracting officers, program managers, finance personnel, and other stakeholders to ensure contracts are properly and efficiently closed in accordance with applicable regulations and procedures.
This position is contingent upon contract award.
Travel: N/A
JOB TITLE: Contract Closeout Specialist
CLEARANCE: Active TS, SCI Eligible
LOCATION: El Segundo, CA
ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform final closeout reviews of assigned Government contracts to verify that all contractual requirements and obligations have been satisfied
• Confirm delivery, inspection, and acceptance of contractual end items and ensure supporting documentation is complete
• Verify that all administrative, financial, property, deliverable, and reporting actions have been resolved before recommending contract closeout
• Review contract files, modifications, invoices, payment records, deliverable documentation, and other supporting records for completeness and accuracy
• Identify outstanding contractual actions, documentation gaps, discrepancies, and unresolved issues that could delay closeout
• Coordinate with contracting officers, contract specialists, program managers, finance personnel, contractors, and other stakeholders to resolve open items
• Track contract closeout status, outstanding requirements, milestones, and suspense dates to support timely completion
• Prepare closeout documentation, checklists, status reports, and recommendations in accordance with applicable Government requirements and organizational procedures
• Ensure contract records are properly organized, documented, and maintained in accordance with applicable records management and retention requirements
• Apply relevant Federal Acquisition Regulation (FAR) requirements, agency procedures, contract terms, and organizational policies to closeout activities
• Communicate closeout risks, discrepancies, and recommended corrective actions to appropriate Government and program leadership
• Maintain accurate tracking systems and provide regular updates on closeout progress, issues, and completion status
• Support process improvements that increase the accuracy, consistency, and efficiency of contract closeout activities
• Manage multiple assigned contracts and competing priorities while maintaining attention to detail and compliance with established procedures.

SUPERVISION: N/A
Education And Experience

• Minimum Education: BA/BS
• Bachelor’s degree in business, contract management, finance, accounting, acquisition, or a related field
• Three to ten years of relevant experience in Government contracting, contract administration, contract closeout, acquisition support, or a related field
• Demonstrated expertise in performing final closeout reviews of assigned contracts, including verifying delivery, inspection, and acceptance of contractual end items and confirming that all administrative and reporting actions have been resolved before recommending closeout
• Experience reviewing contract files and supporting documentation to verify that contractual requirements, deliverables, and obligations have been satisfied
• Experience identifying, tracking, and resolving outstanding contract actions, documentation deficiencies, financial discrepancies, and other issues that may prevent contract closeout
• Familiarity with applicable Federal Acquisition Regulation (FAR) requirements, Government contract administration procedures, and contract closeout practices
• Experience coordinating with contracting officers, contract specialists, program managers, finance personnel, contractors, and other stakeholders to complete closeout actions
• Ability to review contractual and financial documentation for accuracy, completeness, and compliance
• Strong organizational skills and attention to detail, with the ability to manage multiple contracts, track suspense dates, and meet established deadlines
• Strong written and verbal communication skills, including the ability to document findings, communicate outstanding requirements, and provide clear closeout recommendations
• Ability to work independently, exercise sound judgment, and support mission requirements in a structured Government contracting environment.

Computer Skills

• Proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook, and the ability to maintain accurate contract tracking records
• Skills in operating a personal computer and standard office equipment

COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:

• Problem Solving – Identifies and resolves problems promptly; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; and uses reason even when dealing with emotional topics
• Written Communication – Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; and able to read and interpret written information
• Diversity – Shows respect and sensitivity for cultural differences, and promotes a harassment-free environment
• Ethics – Treats people with respect; keeps commitments; Inspires the trust of others; works with integrity and ethically; and upholds organizational values
• Planning/Organizing – Prioritize and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks if needed; and develops realistic action plans
• Professionalism – Tactfully approaches others; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments

LANGUAGE SKILLS: Ability to read, analyze, and interpret governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
MATHEMATICAL SKILLS: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is regularly required to write and type on a computer. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb, or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Job duties are performed in a manufacturing/office environment utilizing standard office equipment such as a computer, photocopier, and telephone. The noise level in the work environment is usually low to moderate.
FOR OUR SERVICE MEMBERS AND VETERANS: SABG values the service Veterans and their family members have given to our country and we support the hiring of returning Service Members and military spouses. If you are a Veteran or wounded warrior and would like assistance with the employment process at SABG, please contact our Recruiting team at [e-mail].
FOR PERSONS WITH DISABILITIES: If you are a person with a disability or a disabled Veteran and are applying for a job with SABG, we would like to ensure your application process goes as smoothly as possible. If because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process please contact our Recruiting team at [e-mail] and let us know the nature of your request and your contact information.
SALARY: $125,000 - $149,000
SABG is an Equal Opportunity/Affirmative Action Employer
Minorities/Women/Veterans/Disabled