Contract & Bid Administration Lead

Knife River - MT; Billings (MT); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

PTO

401(k)

Company-paid health benefits

Company-paid dental benefits

Company-paid vision benefits

Job summary

Knife River - MT is seeking a Contract Administration Manager to support the Estimating Department in bid compliance and contract execution. You will supervise estimators and administrative staff, ensure licensing and bonding, and manage pre‑qualification filings.

You will coordinate with Accounting and Contracting to forecast WIP, maintain bidding records, and ensure timely contract administration. Travel and flexibility in hours are typical for project-driven work.

Qualifications

• Bachelor's degree in business or construction management or equivalent work experience.
• Superior organizational and analytical skills.
• Flexibility in hours and days worked; extended hours as needed.
• Ability to travel on short notice.
• Experience supervising others and ensuring deadlines.
• Reliability in checking own work for accuracy.
• Strong interpersonal skills and cross-department collaboration.

Responsibilities

• Identify projects and build bid opportunities across states and municipalities.
• Maintain weekly agenda and distribute to estimators/divisions.
• Procure bid packets, bonds, signatures, and distribute bid materials.
• Submit bids through Bid platforms and maintain bidding records.
• Handle pre-qualification filings including licensing and bonds.
• Create jobs in JDE and interlink with HCSS for contract input.
• Enter contracts and budgets into JDE via HCSS or manually.
• Create and issue subcontracts; manage insurance certificates database.
• Coordinate with Contracting and Accounting for cost forecasting and reporting.
• File and store records; support special projects as directed.

Skills

Organizational skills

Analytical skills

Flexible hours/days

Travel on short notice

Deadline adherence

Interpersonal skills

Education

Bachelor's degree in business or construction management

Equivalent work experience

Tools

JDE

HCSS

Job description

Knife River - MT is seeking a Contract Administration Manager to support the Estimating Department in bid compliance and contract execution. You will supervise estimators and administrative staff, ensure licensing and bonding, and manage pre‑qualification filings.

You will coordinate with Accounting and Contracting to forecast WIP, maintain bidding records, and ensure timely contract administration. Travel and flexibility in hours are typical for project-driven work.