Strategic Contract & Bid Administration Manager

Knife River; Missoula (MT); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

PTO

401(k)

Company-paid health, dental, andVISION

Job summary

Knife River is seeking a Contract Administration Manager to support the Estimating Department with contract and bid compliance and execution. The role includes supervising the Estimating Administrative Staff and coordinating with multiple departments to ensure timely bid submissions and accurate cost tracking.

The successful candidate will have a strong background in construction bidding, licensing, bonds, and project cost accounting, with proficiency in JDE and HCSS.

Qualifications

• Bachelor's degree in business or construction management or equivalent work experience.
• Extensive knowledge of the bidding process for Federal and State projects.
• Knowledge of Prevailing Wage requirements.
• Superior organizational and analytical skills.
• Must be flexible in hours and days worked; extended hours may be required.
• Must travel on short notice.
• Experience supervising others and meeting deadlines.
• Reliability in checking own work for accuracy.
• Strong interpersonal and cross‑departmental collaboration skills.

Responsibilities

• Find projects to bid and ensure all required paperwork is submitted.
• Procure bid packets, signatures, and distribute appropriately.
• Submit bids using Quest CDM, Bid X, BONFIre, Onvia/Demand Star, Zycus, etc.
• Pre-qualifications filings including licensing and bonds.
• Create jobs in JDE and interlink with HCSS for contracts.
• Enter contracts and budgets into JDE via HCSS or manually.
• Create and issue subcontracts; ensure COIs for subs are current.
• Print and distribute weekly job listings and monthly billing worksheets.
• Serve as liaison between Contracting and Accounting for cost forecasting and reporting.

Skills

Organizational skills

Analytical skills

Supervising others

Flexible hours

Travel on short notice

Attention to detail

Interpersonal skills

Education

Bachelor's degree in business or construction management

Tools

JDE

HCSS

Bid/Estimation software

Job description

Knife River is seeking a Contract Administration Manager to support the Estimating Department with contract and bid compliance and execution. The role includes supervising the Estimating Administrative Staff and coordinating with multiple departments to ensure timely bid submissions and accurate cost tracking.

The successful candidate will have a strong background in construction bidding, licensing, bonds, and project cost accounting, with proficiency in JDE and HCSS.