Contract & Bids Administration Manager

Knife River Corporation; Missoula (MT); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

PTO

401(k)

Company-paid medical, dental, and vis​

Disability & life insurance

Job summary

Knife River is seeking a Contract Administration Manager to support the Estimating Department with contract and bid compliance, and to supervise the Estimating Administrative Staff. This role coordinates bid processes, filings, and interdepartmental communications on complex projects.

The ideal candidate has a business or construction management background, strong organizational and analytical skills, readiness to travel on short notice, and experience with JDE and HCSS.

Qualifications

• Bachelor's degree in business or construction management or equivalent work experience.
• Extensive knowledge of the bidding process for Federal and State projects.
• Knowledge of Prevailing Wage requirements.
• Superior organizational and analytical skills.
• Willingness to travel on short notice and work weekends/holidays when needed.
• Experience supervising others and meeting deadlines.
• Reliable and accurate in checking own work.
• Strong interpersonal and communication skills.

Responsibilities

• Find projects to bid in all states and ensure paperwork is submitted.
• Update weekly agenda and distribute to estimators or divisions.
• Procure bid packets, bid bonds, signatures, and distribute appropriately.
• Submit bids using Quest CDM, Bid X, Onvia/Demand Star, and other systems.
• Handle pre-qualification filings and licensing/bonding.
• Create jobs in JDE and link with HCSS for contract input.
• Enter contracts and budgets into JDE via HCSS uploads or manually.
• Create and issue subcontracts and ensure COIs from subcontractors.
• Print and distribute weekly job listings and monthly billing worksheets.
• Liaise between Contracting and Accounting for WIP forecasting and reporting.
• Maintain filing and records; assume additional duties as directed.

Skills

Organizational skills

Analytical skills

Leadership experience

Attention to detail

Communication skills

Flexibility / travel on short notice

Timely filing and accuracy

Education

Bachelor's degree in business or construction management

Tools

JDE

HCSS

Job description

Knife River is seeking a Contract Administration Manager to support the Estimating Department with contract and bid compliance, and to supervise the Estimating Administrative Staff. This role coordinates bid processes, filings, and interdepartmental communications on complex projects.

The ideal candidate has a business or construction management background, strong organizational and analytical skills, readiness to travel on short notice, and experience with JDE and HCSS.