Contracts & Bids Lead — Compliance, Subcontracts & Cost Tracking

Knife River - MT; Montana; On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

401(k)

Company-paid medical, dental, and eye

Job summary

Knife River - MT is seeking a Contract Administration Manager to support the Estimating Department in contract and bid compliance, and supervise the Estimating Administrative Staff. The role coordinates bid procurement, paperwork, and contract input across JDE and HCSS systems.

The ideal candidate has a Bachelor's degree in business or construction management (or equivalent), strong organizational skills, and experience with federal/state bidding processes.

Qualifications

• Bachelor's degree in business or construction management or equivalent work experience.
• Extensive knowledge of the bidding process for Federal and State projects.
• Knowledge of Prevailing Wage requirements.
• Superior organizational and analytical skills.
• Willingness to travel on short notice.
• Experience supervising others and ensuring deadlines are met.
• Reliability in checking own work for accuracy.
• Strong interpersonal skills and ability to work with diverse personalities.

Responsibilities

• Find projects to bid in all states, counties, and municipalities and ensure all required paperwork is submitted.
• Update weekly agenda and submit to appropriate estimator or division.
• Procure bid packets, bid bonds, signatures, and distribute appropriately.
• Submit bids using Quest CDM, Bid X, ACHD Open Gov, Bonfire, Onvia/Demand Star, Zycus, etc.
• Manage pre-qualification filings including licensing and bonds.
• Create jobs in JDE for contract input and interlink with HCSS; produce job files.
• Ensure contracts and budgets are entered into JDE via HCSS upload or manually.
• Create and issue subcontracts; maintain certificates of insurance for subs.
• Distribute weekly job listings and monthly contract billing worksheets; support job cost forecasting.
• Serve as liaison between Contracting and Accounting to support WIP reporting and cost accounting.

Skills

Organizational skills

Analytical skills

Communication skills

Leadership/supervising

Education

Bachelor's degree in business or construction management

Tools

JDE

HCSS

Job description

Knife River - MT is seeking a Contract Administration Manager to support the Estimating Department in contract and bid compliance, and supervise the Estimating Administrative Staff. The role coordinates bid procurement, paperwork, and contract input across JDE and HCSS systems.

The ideal candidate has a Bachelor's degree in business or construction management (or equivalent), strong organizational skills, and experience with federal/state bidding processes.