Contract and Licensing Administrator

Lemartec Corporation; Miami, Northern (FL, KY); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

401(k) with company match

Employee Stock Purchase Plan (ESPP)

Healthcare (Medical, Dental, Vision)

Flexible spending account

Paid time off

Job summary

Lemartec Corporation seeks a Contract and Licensing Administrator in Miami to coordinate legal/risk review of bids, organize contracts, and track licenses across jurisdictions.

Ideal candidates have 7+ years in contract administration, strong attention to detail, and a background in contract law, with excellent communication and teamwork skills. Position offers hybrid work options with comprehensive benefits.

Qualifications

• 7+ years of prior experience in a contract administration role or a related field.
• Bachelor’s Degree required.
• Possesses superior attention to detail to spot and correct inconsistencies in contracts.
• Has previous experience in customer service and strong communication skills.
• Able to coach and work productively independently and as part of a team.
• Contract Law (Paralegal); knowledge of the language and legality of contractual terms.

Responsibilities

• Point person responsible for coordinating MasTec’s Legal and Risk departments’ review and submission of project bids.
• Interface with MasTec’s Legal and Risk departments regarding the review and analysis of project bids, NDAs, and other prime contracts.
• Maintain and organize executed prime contracts, amendments, purchase orders, and other up-to-date contract records.
• Track prime contract and master service agreement expiration dates and coordinate with Operations, Business Development, and Senior Legal Counsel to extend, renew, or re-negotiate terms.
• Research state and local business and contractor licensing regulations to determine requirements to perform work in new states, counties and cities.
• Work with MasTec Licensing Analysts to renew existing general contractor licenses and maintain licensing compliance in all applicable jurisdictions.
• Prepare and deliver bid and contract status reporting.
• Gather, analyze, and interpret data related to construction projects, market trends, and industry dynamics.
• Aggregate and organize data related to construction projects, costs, timelines, and other relevant metrics.
• Trend Analysis

Skills

Attention to detail

Contract Law

Communication

Teamwork

Analytical thinking

Customer service

Multitasking

Education

Bachelor’s Degree

Tools

MS Office

Contract management software

Job description

Overview

The Contract and Licensing Administrator serves as the primary point of contact and liaison between Lemartec and the MasTec Legal and Risk Departments, as well as other corporate departments as necessary.

Company Overview

Founded in 1979, Lemartec is a national General Contractor/Construction Management Firm and MasTec’s Vertical construction arm. As a MasTec company, we maintain international capabilities and strategic partnerships throughout the Americas and the Caribbean to service the most complex of projects within the industries we serve, which include industrial, aviation, power, and large commercial. As a MasTec Company, Lemartec is able to serve our diversified customer base through a network of 22,000 professionals and subject matter experts in Engineering, Procurement, and Construction across over 400 locations throughout North America and the Caribbean. With experience working in all 16 disciplines of construction, we have the resources and knowledge to complete projects of any scale.

MasTec’s Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables, and infrastructure sectors. In infrastructure, we specialize in general heavy civil construction, underground utilities, structures, electrical work, material production, roadways, bridges, specialty pavement overlays, environmental projects, and commercial buildings. Sustainability and safety are foundational to our culture and influence everything we do.

MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments. Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in Power, #17 Top 50 Domestic Heavy Contractors, #20 Transportation Contractor).

Responsibilities

• Point person responsible for coordinating MasTec’s Legal and Risk departments’ review and submission of project bids.
• Interface with MasTec’s Legal and Risk departments regarding the review and analysis of project bids, NDAs, and other prime contracts.
• Maintain and organize executed prime contracts, amendments, purchase orders, and other up-to-date contract records.
• Track prime contract and master service agreement expiration dates and coordinate with Operations, Business Development, and Senior Legal Counsel to extend, renew, or re-negotiate terms.
• Research state and local business and contractor licensing regulations to determine requirements to perform work in new states, counties and cities.
• Work with MasTec Licensing Analysts to renew existing general contractor licenses and maintain licensing compliance in all applicable jurisdictions. Organize all business and state licenses.
• Prepare and deliver bid and contract status reporting.
• Gather, analyze, and interpret data related to construction projects, market trends, and industry dynamics.
• Aggregate and organize data related to construction projects, costs, timelines, and other relevant metrics.
• Trend Analysis

Qualifications

Skills & Abilities:

• Possesses superior attention to detail to spot and correct inconsistencies in contracts
• Has previous experience in customer service and strong communication skills
• Able to coach and work productively independently and as part of a team
• Contract Law (Paralegal); knowledge of the language and legality of contractual binding terms and conditions
  Must have excellent analytical thinking skills and problem-solving abilities
• 7+ years of prior experience in a contract administration role or a related field
• Bachelor’s Degree

Knowledge/Skills/Abilities

• Construction experience is a plus
• Strong computer
• Proficient in communication, interpersonal, and organization skills, along with an attention to detail and a high level of accuracy and professionalism.
• Ability to handle multiple tasks with simultaneous deadlines and prioritize workload in a fast-paced, dynamic environment
• Strong analytical and problem-solving
• Ability to interact with multiple personalities at all levels within the
• Effectively present information and respond to questions from managers and clients.

What's in it for You

Financial Wellbeing

• Compensation $75K-$80K / year, commensurate with experience
• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, and hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact [e-mail]. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log in to your candidate profile for up-to-date information.

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal, and local laws respecting consideration of unemployment status in making hiring decisions.

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