Contract Administrator - Pacific Northwest

AEG; Seattle (WA); On-site; USD 49,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid holidays

Vacation and sick time

401(k) plan with match

Flexible spending account

Wellness offerings

Job summary

AEG in Seattle, WA is seeking a Contract Administrator to support legal, operations, accounting and production teams. You will review artist, venue, co-promotion, vendor, location, and sponsor agreements, issue revisions, and coordinate wire requests and deposits for events.

Responsibilities include ensuring insurance requirements are met, developing contract processes, and assisting with template creation.

Qualifications

• Must have strong data collection and data point clarification
• Experience reviewing and editing contracts and related documents
• Knowledge of legal language and contract administration is preferred

Responsibilities

• Review and edit artist, venue, and other contracts; issue revisions to relevant teams
• Coordinate wire requests and deposits for artists and venues; obtain approvals
• Ensure insurance requirements per contract are met for each event
• Develop and update contract procedures and templates; keep show files current
• Possibly train new staff in contract administration and templates
• Collaborate with exhibitors to confirm paperwork and venue updates

Skills

Attention to detail

Communication skills

Multi-tasking

Prioritization

MS Office

Education

High School Diploma or equivalent

BA/BS preferred

Paralegal or legal experience preferred

Tools

Microsoft Office

Adobe software

Job description

We are looking for a Contract Administrator who will work closely with legal, operations, accounting and production teams to review artist, venue, co‑promotion, vendor, location, and sponsor agreements. The role will also coordinate wire requests and deposits for artists and venues and ensure insurance requirements per contract obligations are met on an event‑by‑event basis.

Essential Functions

• Review and edit artist contracts, including issuing, mark‑up, receipt, and processing; collect all pertinent information related to the agreement, clarify data points, and issue to the artist management team and talent buyers associated with the deal.
• Review venue, vendor, co‑promotion, sponsor, and location agreements; submit edited contracts to supervisor, talent buyer, or general manager of venue for approval and issue to vendor, co‑promoter, or sponsor.
• Initiate wire requests/deposits for artist and/or venue and submit for approval; follow up with upper management for confirmation to process with accounting department.
• Review venue insurance for potential risks or special circumstances; amend insurance agreements to include additional information and coverage as needed.
• Develop and update contract processes, create new ways to disseminate information from field to office; ensure all show files are up to date with new or revised contracts and insurance agreements.
• Possibly train new employees in contract administration and create contract templates for training.
• Collaborate with exhibitors to ensure paperwork is completed correctly and communicate venue information/updates as needed.

Required Qualifications

• High School Diploma or equivalency (BA/BS Degree preferred).
• 2–4 years of related work experience.
• Paralegal or legal experience preferred.
• Basic knowledge of contract administration and legal language.
• Strong attention to detail and high organization.
• Ability to compare and analyze documentation.
• Strong written and verbal communication skills.
• Knowledge of Microsoft Office programs (Excel, Outlook, Word) and Adobe software.
• Ability to prioritize, multi‑task, and perform well under pressure.
• Interest or knowledge of the music industry preferred.

Payscale

$23.75 – $30.00 per hour.

Bonus

This position is not eligible for a bonus under the current bonus plan requirements.

Benefits

Full‑time: We offer a comprehensive benefits package that includes medical, dental and vision insurance; paid holidays; vacation and sick time; company‑paid basic life insurance; voluntary life insurance; parental leave; 401(k) plan (with a 3% employer match); flexible spending and health savings account options; and wellness offerings.

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.

AEG’s policy is to hire the most qualified applicants, and we comply with all applicable federal, state and local employment laws in making hiring and employee decisions. We are an equal opportunity employer and do not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law.

Employer does not offer work visa sponsorship for this position.