Contract Administrator III

MAAS Companies; Los Angeles (CA); On-site; USD 115,000 - 126,000; Full time

Benefits offered by this job

Health, dental, and vision benefits

401(k)

PTO - 3 weeks

ESOP

Job summary

MAAS Companies seeks a Contract Administrator III in the PMO Contracts Team to manage procurement from planning to award, coordinating competitive bids and the necessary documentation.

You will prepare procurement packages, addenda, evaluations, and contract documents, while tracking and auditing multiple procurements for various stakeholders with strict compliance and accuracy.

Qualifications

• 5 years of experience relevant to this work.
• Bachelor's degree or relevant field preferred (or 4 extra years of qualifying experience).
• Working knowledge of standard contract terms and conditions for design, construction, and related services.
• Strong Microsoft Excel and Word, and Adobe Acrobat.
• Reliable, responsive work ethic with integrity and audit readiness.
• Ability to track and report status across multiple projects.

Responsibilities

• Own competitive bid and selection processes from planning through award.
• Prepare procurement documents, addenda, evaluation materials, approval and award documentation, and contract documents.
• Manage multiple concurrent procurements for different Districts, PMO, and colleges.
• Provide reporting, tracking, and quality control on every procurement.
• Ensure strict adherence to District policies, procedures, templates, and applicable law during audits.

Skills

Procurement processes

Excel

Word

Adobe Acrobat

Audit readiness

Status reporting

Contract terms knowledge

Education

Bachelor's degree or equivalent experience

Tools

PlanetBids

Proliance

Trimble

Job description

TheWork

LACCDrunsoneofthelargestcommunitycollegebuildingprogramsinthestate,andeverycontractthatprogramawardsstartswithaclean,defensibleprocurement.AsaContractAdministratorIIIontheProjectManagementOffice(PMO)ContractsTeam,youownthatprocess:youbuildandrunthecompetitivebidandselectionprocessesthatputgeneralcontractors,design-buildteams,architects,engineers,andinspectorsundercontract,fromplanningallthewaythroughaward.

Youpreparetheprocurementpackages,addenda,evaluationmaterials,approvaldocumentation,awarddocumentation,andthecontractdocumentsthemselves.Yourunseveralprocurementsatoncefordifferentstakeholders,andyoukeepeveryoneofthemtracked,reported,andaudit-ready,becausethisworkisunderconstantinternalandexternalreview.Itisadetail-driven,compliance-heavyrolewithminimaladministrativesupport,soyourorganizationandaccuracycarryit.ThispositionisfullyinthePMOoffice,withnoremoteorhybridoptionperDistrictpolicy.

WhatYouWillOwn

• Competitivebidandselectionprocessesforconstructionandprofessionalservices,planningthroughaward
• Procurementdocuments,addenda,evaluationmaterials,approvalandawarddocumentation,andcontractdocuments
• MultipleconcurrentprocurementsfordifferentDistrict,PMO,andcollegestakeholders
• Reporting,tracking,andqualitycontroloneveryprocurementyourun
• StrictadherencetoDistrictpolicies,procedures,templates,andapplicablelawunderregularaudit

WhatYouBring

• 5yearsofexperiencerelevanttothiswork
• Abachelor'sdegree,relevantfieldpreferred(or4additionalyearsofqualifyingexperiencebeyondthe5inplaceofthedegree)
• Workingknowledgeofstandardcontracttermsandconditionsfordesign,construction,andrelatedservices
• StrongMicrosoftExcelandWord,andAdobeAcrobat
• Areliable,responsiveworkethicwiththehighestintegrity,andtheaccuracytoholdupunderaudit
• Theabilitytotrackandreportstatusaccuratelyacrossseveralprojectsrunningatonce

Preferred

• Highereducationcapitalimprovementprojects
• KnowledgeoftheCaliforniaPublicContractCodeandtheCaliforniaCommunityCollegeCode
• ElectronicbiddingsoftwaresuchasPlanetBids
• AlternateprojectdeliverymethodssuchasDesign-Build
• ProjectmanagementsoftwaresuchasProlianceorTrimble

Compensation

Salaryrange:$115,000to$126,000peryear,basedonexperience.

Benefits:health,dental,andvisionatlowcost;401k;threeweeksofPTO;andanESOP(employeestockownership)atnocosttoyou,witha3%SafeHarborcontributionvestedondayone.

WhyMAAS

MAAShasspentnearly40yearsearningthetrustof50+educationalinstitutionsacrossCalifornia,managingover$10Binprojects.Thattrackrecordmeanstheworkhereisstable,funded,andconsequential.Youarenotchasingthenextcontract.

AsaMAASemployee,youarealsoanowner.Thecompanyis100%employee-ownedthroughanESOP,aretirementbenefitprovidedatnocosttoyou,ontopofyoursalary.MAASisaprofitable,well-runorganizationandoursharepricehasmorethandoubledsincetheplan'sinception,withcontinuedgrowthyearoveryear.Yourownershipstakebuildsthelongeryoustay,andESOPparticipantsnationallytendtoaccumulate2.5xmoreinretirementsavingsthanemployeesatnon-ESOPcompanies.

Inanindustrynotknownforprioritizingculture,96%ofMAASemployeessayitisagreatplacetowork,and100%saypeoplegenuinelycareabouteachother.