Contract Administrator - Heavy Civil Construction

Heavy Level Consulting; Livermore (CA); On-site; USD 75,000 - 115,000; Full time

Benefits offered by this job

Profit-sharing

Healthcare

PTO & holidays

Life and disability insurance

Professional development

Career advancement

Job summary

Heavy Level Consulting in Livermore, CA is seeking a detail-oriented Contract Administrator to support heavy civil construction projects across Northern California. You will administer owner contracts and subcontracts, manage documentation, and coordinate with project managers, subcontractors, owners, and legal counsel.

The ideal candidate has 3–5 years of contract administration experience in heavy civil or public works, with strong organizational skills, attention to detail, and knowledge of

Qualifications

• Bachelor's degree preferred; equivalent combination of education and relevant construction experience will be considered.
• 3–5 years of contract administration, project administration, or construction administration experience preferred.
• Experience supporting heavy civil, transportation, infrastructure, or public works projects is highly desirable; familiarity with Caltrans/public agency contracts is a plus.

Responsibilities

• Prepare, review, execute, and maintain owner contracts, subcontracts, purchase orders, and vendor agreements.
• Monitor contract requirements to ensure compliance with company policies, client requirements, and applicable regulations.
• Track contract milestones, deadlines, insurance requirements, bonds, and renewals.
• Support Project Managers with contract interpretation and administration throughout the project lifecycle.
• Coordinate execution of subcontract agreements prior to project mobilization.
• Assist with processing change orders, contract modifications, amendments, and claims documentation.
• Track RFIs, submittals, notices, and correspondence related to contractual obligations.
• Verify subcontractor insurance certificates, licenses, bonding, and prequalification requirements.
• Maintain project documentation within company management systems.
• Coordinate communication between project teams, clients, subcontractors, vendors, and legal counsel.
• Prepare reports regarding contract status, pending issues, and project documentation.
• Support closeout documentation, warranties, releases, and final contract deliverables.
• Maintain confidentiality of company and project information.
• Continuously improve document control processes and administrative efficiencies.

Skills

Contract administration

Attention to detail

Organizational skills

Communication

Education

Bachelor's degree in Construction Management, Business Administration, Engineering, or related field

Tools

Document control systems

Microsoft Office

Project management software

Job description

Heavy Level Consulting in Livermore, CA is seeking a detail-oriented Contract Administrator to support heavy civil construction projects across Northern California. You will administer owner contracts and subcontracts, manage documentation, and coordinate with project managers, subcontractors, owners, and legal counsel.

The ideal candidate has 3–5 years of contract administration experience in heavy civil or public works, with strong organizational skills, attention to detail, and knowledge of