Contracts Administrator — Heavy Civil Construction

Ames Construction; United States; On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Discretionary bonus

ESOP participation

401k match

Health benefits

PTO

Job summary

Ames Construction, a long‑standing heavy civil contractor, is seeking a Contracts Administrator to manage project agreements, purchase orders, amendments, and related documents from award through closeout. The role ensures flow-down provisions and tracks compliance across multiple teams.

Ideal candidates have 3–7 years in subcontract or contract administration in heavy civil construction, with strong Excel and document-control skills and a collaborative mindset for cross‑functional work with

Qualifications

• 3-7 years of experience in subcontract administration, contract administration, procurement, project controls, or construction management, in heavy civil construction.
• Bachelor’s degree in Construction Management, Business Administration, Engineering, or equivalent relevant work experience.
• Working knowledge of construction contracts, project agreements, purchase orders, change orders, and owner flow-down requirements.
• Experience supporting heavy civil projects such as transportation, water/wastewater, dams, reservoirs, earthwork, underground utilities, structures, or public agency work preferred.
• Familiarity with subcontract scope review, change order management, back charges, claims support, cost control, and commitment tracking.
• Knowledge of lien releases, insurance requirements, bonding, subcontractor prequalification, prevailing wage, certified payroll, and construction compliance practices.
• Ability to identify and communicate contract risks related to scope gaps, indemnity, insurance, liquidated damages, safety, quality, and project-specific requirements.
• Strong organizational, document management, analytical, negotiation, and communication skills.
• Proficiency with Microsoft Office Suite, especially Excel; experience with contract management, document control, or project accounting systems preferred.
• Ability to work collaboratively with Project Managers and Engineers, Estimators, Project Controls, Legal, Risk Management, Accounting, Procurement, and subcontractors.

Responsibilities

• Prepare, review, issue, and administer project agreements, purchase orders, amendments, and related contract documents from award through closeout.
• Ensure subcontract terms include required owner, agency, federal, state, project-specific, and company flow-down provisions.
• Identify and communicate subcontract risks related to scope gaps, indemnity, insurance, bonding, and compliance requirements.
• Maintain complete subcontract files, commitment records, insurance logs, change order logs, lien releases, compliance documentation, and closeout records.
• Track subcontractor deliverables, licenses, certifications, insurance, bonding, prevailing wage, certified payroll, DBE/SBE commitments, and other project compliance requirements.
• Process subcontract change orders, amendments, back charges, notices, and supporting documentation in coordination with project teams.
• Support subcontractor disputes, audits, and closeout negotiations by organizing records and preparing contract documentation.
• Coordinate with Project Managers and Engineers, Estimators, Project Controls, Legal, Risk Management, Accounting, Procurement, Safety, Quality, and subcontractors.
• Support document retention, project audits, and final closeout, including, lien releases, final payments, and other required closeout documents.

Skills

Organizational skills

Analytical thinking

Negotiation

Communication

Document management

Education

Bachelor's degree in Construction Management/Business Administration/Engineering

Tools

Microsoft Excel

Contract management software

Document control systems

Job description

Ames Construction, a long‑standing heavy civil contractor, is seeking a Contracts Administrator to manage project agreements, purchase orders, amendments, and related documents from award through closeout. The role ensures flow-down provisions and tracks compliance across multiple teams.

Ideal candidates have 3–7 years in subcontract or contract administration in heavy civil construction, with strong Excel and document-control skills and a collaborative mindset for cross‑functional work with