Contracts Administrator – Heavy Civil Projects

Ames Construction, Inc.; Corona (CA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Discretionary bonus

ESOP participation

401k match

Medical, dental, vision benefits

Job summary

Ames Construction, Inc. is seeking a Contracts Administrator to support heavy civil projects from our Corona, CA office.

You will manage project agreements, purchase orders, amendments, and related documents through award to closeout, ensuring full compliance with owner and agency requirements and company flow-down provisions. The role emphasizes risk assessment, document control, and collaboration with multiple groups including Project Managers, Engineers, and Legal.

Qualifications

• Bachelor's degree in Construction Management, Business Administration, Engineering or equivalent.
• Working knowledge of construction contracts, project agreements, purchase orders, change orders, and owner flow-down requirements.
• Experience with heavy civil construction and project documentation requirements.

Responsibilities

• Prepare, review, issue, and administer project agreements, purchase orders, amendments, and related contract documents from award through closeout.
• Ensure subcontract terms include owner, agency, federal, state, project-specific, and company flow-down provisions.
• Identify and communicate subcontract risks related to scope gaps, indemnity, insurance, bonding, and compliance requirements.
• Maintain complete subcontract files, commitment records, insurance logs, change order logs, lien releases, compliance documentation, and closeout records.
• Track subcontractor deliverables, licenses, certifications, insurance, bonding, prevailing wage, certified payroll, DBE/SBE commitments, and other project compliance requirements.
• Process subcontract change orders, amendments, back charges, notices, and supporting documentation in coordination with project teams.
• Support subcontractor disputes, audits, and closeout negotiations by organizing records and preparing contract documentation.
• Coordinate with Project Managers and Engineers, Estimators, Project Controls, Legal, Risk Management, Accounting, Procurement, Safety, Quality, and subcontractors.
• Support document retention, project audits, and final closeout, including lien releases and final payments.

Skills

Attention to detail

Contract interpretation

Risk and compliance awareness

Document control & organization

Change management support

Analytical thinking

Communication & coordination

Education

Bachelor's degree in Construction Management, Business Administration, Engineering

Tools

Microsoft Office Suite (Excel)

Contract management software

Job description

Ames Construction, Inc. is seeking a Contracts Administrator to support heavy civil projects from our Corona, CA office.

You will manage project agreements, purchase orders, amendments, and related documents through award to closeout, ensuring full compliance with owner and agency requirements and company flow-down provisions. The role emphasizes risk assessment, document control, and collaboration with multiple groups including Project Managers, Engineers, and Legal.