Contract Administrator-29070

Rush University Medical Center; Chicago (IL); On-site; USD 40,000 - 59,000; Full time

Job summary

Rush University Medical Center in Chicago, IL is seeking a Contract Administrator to support management of Supply Chain agreements across Rush System and affiliates. You will ensure contracts are reviewed, tracked, and executed in line with standard terms and practices, and help mitigate spend risk while supporting leadership.

The role requires a Bachelor’s or HS diploma with at least three years of relevant experience, strong Excel/Word/PowerPoint skills, and excellent communication.

Qualifications

• Bachelor’s degree or HS diploma plus three years of relevant experience.

Responsibilities

• Receives, triages reviews and processes incoming contract requests through Agiloft CLM, ensuring required documentation is complete.

Skills

Analytical thinking

Problem solving

Communication

Stakeholder management

Multi-tasking

Education

Bachelor’s degree

HS diploma + 3 years relevant experience

Tools

Excel

Microsoft Word

PowerPoint

Job description

Location: Chicago, Illinois
Hospital: Rush University Medical Center
Department: RUSH Sourcing & Value Analysis
Work Type: Full Time
Work Schedule: 8 Hr (7:00 AM - 3:00 PM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).
Pay Range: $29.36 - $42.61 per hour
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case. This role has a corresponding incentive plan based on multiple factors. incentive compensation and additional benefits can be found on our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits)

Summary

The Contract Administrator is responsible for assisting in the management of Supply Chain agreements for Rush University System for Health and all subsidiary and affiliate entities. The position works with the Supply Chain and Contracting teams to ensure contracts are submitted, reviewed, tracked and executed in compliance with Rush Standard terms and practices. This role is vital to protect and advocate for Rush, while also providing oversight on spend commitments. The Contract Administrator role identifies issues, risks, and opportunities, resolves conflicts, solves challenges, and works on their daily tasks in a detail-oriented, timely manner. The role includes administrative functions to support the Supply Chain office as needed. The individual who holds this position exemplifies the Rush mission, vision, and values and acts in accordance with Rush policies and procedures.

Other Information

: Required Job Qualifications:

• Bachelor’s degree or HS diploma + three years of relevant.
• At least three years of relevant work experience required.
• Proficient in Excel, Microsoft Word and Power Point is required.
• Strong critical thinking, problem analysis and problem solving skills.
• Ability to work with a wide range of stakeholders.
• Strong written and verbal communication skills.
• Excellent organizational, analytical skills and ability to multi-task.
• Clear and concise verbal and written communication skills to effectively communicate to end users and leadership teams when needed.
• Ability and desire to function both collaboratively and independently, each within and in support of a cohesive and thoroughly integrated team
• Approachable, positive, energetic, and proactive nature, with excellent ability to communicate both verbally and in writing
• Committed to accountability, process improvement, and process excellence

Preferred Job Qualifications

• Experience with CLM software systems such as Meditract, Agiloft or Workday
• Familiarity with Healthcare and/or Supply Chain related contracts
• Familiarity with healthcare industry and its regulatory nature

Responsibilities

• Receives, triages reviews and processes incoming contract request through Agiloft (CLM) system, ensuring all required documentation and attachments are complete before review begins. Reviews contracts against Rush standard business terms, including payment terms, termination, renewal, indemnification, insurance and redlines using approved clause library up to the approved contract value. Maintains the clause library, agreement templates in the CLM systems. Escalates recommended updates to the contract manager and sourcing leadership for review and approval before publishing and roll out to organizational teams.
• Owns contract cycle time from intake of submission to completion, follows up during each stage of the review cycle when stuck in end user, buyer or signature queue. Contributes to dashboard updates via tracking and reporting metrics and assists the Contract Manager and sourcing team in identifying contract lifecycle performance trends, bottlenecks and process improvement opportunities.
• Communicates contract status, document deficiency, and submission requirements back to end user and Sourcing Managers to ensure contracts move through the review process without delay.
• Educates and supports end users on correct contract submission requirements, contracting policies and procedures.
• Engages with vendor and end user during the terms and conditions review stage on business terms alignment.
• Other duties and projects as assigned based on business need, priorities and growth.
• Each quarter the Supply Chain team meets in person for discussion and work. This role has quarterly onsite travel expectations to Rush University Medical Center in Chicago.
• Contract administrator will follow the I CARE values of Rush University System for Health: Innovation, Collaboration, Accountability, Respect, and Excellence

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.