Supply Chain Manager*

The Fountain Group; Lemon Grove (CA); Hybrid; USD 62,000 - 89,000; Full time

Job summary

The Fountain Group is seeking a Contracts Administrator for a 4-month contract in Santa Monica, CA (Preferred) or remote. The role pays $54.71/hour.

You will draft work orders and statements of work under existing master agreements, ensure orders stay within scope, and verify master agreements are active and properly executed. Cross-functional collaboration with Legal, Procurement, Translational Medicine, and external vendors is essential to move contracts forward and ensure compliance with

Qualifications

• Master's Degree plus 1+ years of contract management experience.
• Bachelor's Degree plus 3+ years of contract management experience.
• High School Degree plus 8+ years of contract management experience.

Responsibilities

• Draft work orders and statements of work based on approved vendor quotes and business requirements.
• Review master agreements to confirm active status, scope, term, and financial limits.
• Flag out-of-scope services, expired agreements, or missing coverage and coordinate with Legal/Procurement.
• Support contract negotiations by routing and incorporating approved terms.
• Act as liaison between vendors, internal owners, Procurement, and Legal.
• Submit agreements and work orders for Legal review.
• Obtain and exchange required vendor and Kite documentation, including tax forms.
• Drive cross-functional communication to move contracts forward efficiently.
• Escalate stalled requests impacting timelines or compliance.
• Ensure contracts align with Legal guidelines prior to submission.
• Submit final agreements for signature per policies and upload into contract system.
• Prepare and submit purchase requisitions and change orders in Ariba.
• Track status, duration, and volume of contracts and work orders.
• Provide guidance to internal stakeholders on contracting steps and documentation.

Skills

Biotech/Pharma experience

Contract lifecycle management

Cross-functional communication

Interpersonal skills

Communication

Multitasking

Detail oriented

Microsoft Office

Ariba

SAP

Salesforce

Smartsheet

Education

Master's Degree

Bachelor's Degree

High School Diploma

Tools

Ariba

SAP

Salesforce

Smartsheet

Microsoft Office

Job description

Official Job Title: Contracts Administrator

Pay: $54.71/hr

Duration: 4 month contract initially

Location: Santa Monica, CA (Preferred) or Remote

Overview

The Contracts Administrator supports the execution and administration of contracts with external vendors, with a primary focus on drafting and managing work orders under existing master agreements. This role is responsible for ensuring that work orders are within the scope of the applicable master agreement, that the master agreement is active and valid, and that all required documentation, approvals, and purchasing steps are completed in compliance with internal policies.

The Contracts Administrator works cross functionally with Research, Translational Medicine, Legal, Procurement, and external vendors to facilitate timely contract execution and purchasing activity in support of Kite's outsourced services.

Responsibilities

• Draft work orders and statements of work based on approved vendor quotes and business requirements
• Review applicable master agreements to confirm: the master agreement is active and fully executed and the proposed work order is within contractual scope, term, and financial limits
• Flag out of scope services, expired agreements, or missing contractual coverage and coordinate next steps with Legal, Procurement, and the business owner
• Support contract negotiations by incorporating approved business terms and routing documentation appropriately
• Act as a business liaison between vendors, internal business owners, Procurement, and Legal throughout the contracting process
• Submit agreements and work orders for Legal review through Kite's internal submission tools
• Obtain, review, and exchange required vendor and Kite documentation, including supplier information and tax forms
• Drive cross functional communication to move contracts and work orders forward efficiently
• Escalate stalled requests or issues that may impact timelines or compliance
• Ensure contracts and work orders align with Kite Legal guidelines and internal policies prior to Legal submission
• Submit final agreements for signature in accordance with the Contract Signature Policy and Purchasing Approval Policy
• Upload fully executed agreements and work orders into the contract management system
• Prepare and submit purchase requisitions and change orders in Ariba
• Track contract and work order status, duration, and volume; support reporting as needed
• Serve as a point of contact for questions related to work orders, master agreements, and purchase requisition processes
• Provide guidance to internal stakeholders on required contracting steps and documentation

Basic Qualifications

• Master's Degree and 1+ years of contract management experience
• OR
• Bachelor's Degree and 3+ years of contract management experience
• OR
• High School Degree and 8+ years of contract management experience

Preferred Qualifications

• Bachelor's degree
• Experience with contract negotiations for goods and services in a biotech, pharmaceutical industry or life sciences industry
• Experience administering work orders under master services agreements
• Familiarity with contract lifecycle management processes
• Excellent interpersonal, verbal and written communication skills
• Ability to communication cross functionally
• Organized with ability to multitask and prioritize effectively
• Detail oriented
• Self-motivated
• Computer skills: Knowledge of Microsoft Office, Ariba, SAP, Salesforce, Smartsheet, ability to navigate and learn systems